Executive Assistant

1 week ago

Laval, Canada Croesus Full time

**Position**:
The Executive Assistant supports the day-to-day activities of senior management, especially the President, and is responsible for a wide range of administrative and organizational tasks

**Main responsibilitie**:

- Schedule management: Schedule, organize, and coordinate appointments, meetings, and travel for the president. Manage invitations, confirmations, and reminders.
- Organize meetings: Prepare agenda, invite participants, reserve rooms and equipment. Provide meeting logistics (reception, refreshments, etc.).
- Take minutes: Attend meetings, take detailed and accurate notes, draft minutes, and distribute to participants.
- Reception and public relations: Greet visitors, manage information requests, and liaise between internal departments and external partners.
- Administrative management: Filing and archiving documents, managing office supplies, and organizing business travel. Attend to the needs of the executive and management team as needed

**Office administration (in the absence of the person in charge)**:

- Book hotels and airfare with our travel management partner.
- Coordinate inventory, orders, and purchases of office supplies and other materials, and follow up for approval as needed.
- Order catering and clean conference rooms.
- Refill coffee machines.
- Manage employee and visitor access cards.

**Requirements**:
**Education and experience**:

- Education: College diploma (DEC) in office automation or related field.
- Experience: Minimum 7 to 10 years of experience in a similar position, ideally at a senior management level

**Skills**:

- Excellent organizational skills: Ability to multi-task, meet deadlines, and work independently.
- Excellent written and verbal communication skills: Fluency in French and English, ability to write clear and concise documents, ability to communicate effectively with diverse audiences.
- Knowledge of IT tools: Knowledge of Google Suite and online communication and collaboration tools.
- Discretion and confidentiality: Ability to handle sensitive information with tact and professionalism.
- Sense of initiative and proactivity: Ability to anticipate needs, propose solutions, and make informed decisions.
- Team spirit and service orientation: Ability to work with other team members and provide effective support to the manager

**Other information**:
**Why join the Croesus community ?**
- À la carte vacations
- Annual salary + Corporate profit-sharing plan
- Hybrid work
- Sports program
- Gym available at our Laval head office Telemedicine + group insurance (super useful for the family
- )
- Group RRSP
- Proximity to Montmorency metro
- Ongoing training and development plan
- Referral bonus
- Indoor and outdoor parking & electric car recharging
- Access to bike sharing
- Croesus boutique
- Beautifully renovated and spacious office
- Complimentary breakfast every morning
- Weekly Happy hours, prepared by our Croesus Life Partner

**Thank you for your interest in Croesus.

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