Receptionist/administrative Assistant

**Company Overview**

J&D Penner Ltd has been a cornerstone of the Winnipeg construction industry since 1971, founded on integrity, honesty, and hard work. With over 45 years of experience, we have established ourselves as leaders in hard landscaping, providing top-notch services for both commercial and residential projects.

**Summary**

We are seeking a Receptionist/Administrative Assistant to join our team at J&D Penner Ltd. This role is essential in ensuring smooth operations at our front desk while providing outstanding customer service.

**Responsibilities**

General Administrative Duties
- Greet visitors and clients warmly and manage front desk operations.
- Perform data entry tasks accurately to maintain up-to-date records.
- Assist with clerical duties such as filing, organizing documents, and managing correspondence.
- Take minutes at important meetings/interviews
- Order office stock and supplies as necessary
- Coordinate repair services, IT services, cleaning services, etc.
- Assist in coordinating staff events
- Manage recruitment websites and set up new employees into record system
- Maintain company records, including but not limited to:

- Permits and licenses to operate in commercial and residential construction
- Fleet licensing/registration
- Company Inventory

Maintain Residential Department Records & Client Relationships
- Schedule Estimate Appointments for the Residential Estimator
- Input project budget details into existing Project Analysis spreadsheet and reference actual time clock records to track project statistics
- Assist in the ordering and scheduling of supplies and projects

**Requirements**:

- Proven experience in a receptionist or administrative role is preferred.
- Strong phone etiquette and excellent customer service skills are essential.
- Familiarity with data entry processes and office management software.
- Ability to multitask effectively in a busy environment.
- Good organizational skills with attention to detail.

**Job Types**: Full-time, Permanent

Pay: From $22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Day shift
- Monday to Friday

Work Location: In person