Project Coordinator

**Purpose**:
The purpose of this position is to provide Project support to TPS Operations with respect to the services that the department provides. They will be responsible for supporting day-to-day Operational functions with respect to the documentation required to complete necessary site activities including work orders, purchase orders and vendor payments.

The Project Coordinator will report to the Department Manager. This position interfaces with internal and external clients which will make a good first impression and have a lasting impact on the organization. They will professionally represent the interests of the organization and need to be courteous, professional and helpful. An ability to communicate in a clear and professional manner, to internal and external stakeholders at all levels, is a necessity. This position will require skills with high attention to detail and technical capability.

**RESPONSIBITIES**
Project Coordination
- Develops some and maintains all project management documentation and related databases (purchase orders, customer information, budget, applicable paperwork to the Department, etc.).
- Maintains overall project schedules including coordination of logistics when needed.
- Plans and schedules project meetings (kick-off, continuous improvement, etc.).
- Liaises with other Departments and customers, as required.
- Provides a variety of administrative tasks to support projects.
- Compiles, analyzes, and summarizes project financial information to monitor budget status and notifies Supervisor or Manager when expenditures are approaching identified thresholds.
- Prepares draft interim and final invoicing to customers, ensuring all related documentation is complete and accurate for invoicing by Finance department.
- Compiles, analyzes, and summarizes job costs to determine overall profit margin.
- Gathers and files relevant project documentation and other content at the close of each project.

Administrative Support
- Performs administrative tasks for their department including document preparation, data entry, maintenance, and storage of electronic project files.
- Assists customers with any incoming inquiries pertaining to services, current projects being implemented, billing and/or general coordination of any department related inquiries.
- Assists with procurement of materials and supplies for the department.
- Responsible for the general administration of the department.

**High Performance Team & Culture**
- Supports a culture of leadership and accountability to effectively meet the key accountabilities within the scope of the role.
- Displays leadership by committing to a culture of continuous learning/development of self and supports others by actively sharing knowledge, providing guidance, mentoring, training, and supporting developmental opportunities.
- Demonstrates that the Health, Safety and Emergency Management Policy is applied in area of responsibility for self and others.

**Technical Knowledge & Skills**
- Knowledge of project management activities, approaches, and techniques.
- Knowledge of agile and traditional project management principles and practices.
- Knowledge of corporate divisions/functions and how they interconnect.
- Knowledge of the principles and practices of insurance.
- Knowledge of Microsoft Office (e.g., Project, Word, PowerPoint, Excel, SharePoint, OneNote).

**EDUCATION & CERTIFICATIONS**
- Minimum Two-year diploma from an accredited post-secondary education institution in a relevant field of study such as Business, Information Technology, Electrical Technologist and Applied Sciences, or defined equivalency.

**Experience**
- 3 - 5 years’ experience in project coordination or project management. An equivalent combination of education and experience may be considered.

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Day shift

Ability to commute/relocate:

- Regina, SK: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project management: 1 year (preferred)