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Office Manager
3 weeks ago
**Office Manager**
**Status**:Part-time, Permanent
**Reports to**:HR Manager
**Location**: BinSentry Headquarters, 121 Charles Street West, Kitchener
More specifically, the BinSentry Office Manager:
- develops office procedures and streamlines internal communication
- partners with HR to update and maintain office policies, as necessary
- manages space planning, including office seating assignments, purchasing employee equipment and furniture and assists IT with related software purchases
- maintains employee parking and security badge information
- administers and manages inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- owns the office administration budget, ensuring accurate and timely reporting
- assists in the recruiting and onboarding processes as needed
- addresses employees queries regarding office management issues
- manages office security, including the assignment of keys and alarm codes for staff
- orders weekly office lunch and groceries (quickly making you everyone’s best friend)
- assists with townhall and various other large meeting set-up and take down
- liaises with facility management and manages cleaning, repair, and maintenance service provider contracts and service level agreements.
- chairs the BinSentry Social Committee to coordinate and execute company activities and events
- co-chairs the Joint Health and Safety Committee, ensuring health & safety policies and practices are implemented and are up to date
- co-manages BinSentry swag
- purchases stationery and kitchen supplies, maintaining the inventory of both
- maintains the office condition, including loading and unloading the dishwasher and arranges necessary repairs
- assists in the development and implementation of programs that will drive increased employee satisfaction and commitment levels
- supports BinSentry’s current internal office construction including liaising with contractors, coordinating furniture purchases and assisting with design decisions
As a master of coordination, follow-up and efficiency, you keep BinSentry running like clockwork with the following skills and attributes:
- One (1) plus years experience working in an Office Manager, Office Supervisor, or similar role;
- Customer-centric approach with a strong track record of identifying and implementing administrative process improvements;
- Superior telephone manners and strong interpersonal skills;
- Highly collaborative as well as the ability to work independently with minimum supervision;
- Experience coordinating work and event schedules;
- Experience in managing third-party service providers;
- Able to maintain filing systems, databases;
- Intermediate proficiency with MS Office including Word, PowerPoint, Excel and/or Google Docs;
- Strong written and verbal and presentation skills to communicate with staff at all levels within BinSentry;
- Meticulous attention to detail, refined organizational and time management skills;
- Proven ability to prioritize competing requirements and deadlines under pressure;
- Excellent analytical and problem solving skills;
- Meticulous records maintenance skills;
- Experience managing an office budget, is an asset;
- First Aid skills and/or certificates are considered assets.
**Working Conditions**
Able to lift and push at least 50 lbs.
Manual dexterity required to use a laptop and peripherals.
Overtime for special events, as required.
