Receptionist/office Admin

2 weeks ago

Toronto, Canada Equation Staffing Solutions. Full time

Our client is an Investment Firm looking for a positive and motivated receptionist/office administrator to be help manage their front desk at their downtown Toronto office. This person will be responsible for greeting visitors, delivering exceptional client service, and providing an overall welcoming environment. If this sounds like the opportunity you have been waiting for, read on

**Responsibilities**:

- Welcome guests and direct them in a friendly and professional manner
- Order food and supplies for office lunches and client meetings when required
- Book and set up meeting rooms
- Receive, sort, distribute, and send daily mail and couriers
- Responsible for assigning and auditing physical access cards
- Manage office inventory such as stationery, business cards, groceries, and equipment
- Ensure office cleanliness and maintenance is maintained
- Oversee office services such as cleaners and maintenance service providers
- Main point of contact for building management and communication, as well as vendors
- Handle printing and photocopying requests
- Provide administrative support for various teams when necessary

**Qualifications**:

- 2-3 years of relevant experience in an office environment
- Proficient in Microsoft Office 365 and Microsoft Teams
- Able to manage multiple competing priorities while maintaining a professional composure
- Self-motivated and able to work well independently
- Exceptional communication skills; in-person and over the phone
- Customer-focused, active listening skills with a positive, friendly attitude when greeting clients
- Flexible to move between activities and duties quickly if priorities change
- Excellent organizational skills and attention to detail

**About Equation Staffing Solutions.**:

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