CEO Assistant

The CEO Assistant will assist the owner of the company in planning and scheduling of restoration projects to ensure goals are accomplished within a prescribed time frame. Duties will also include all tasks set forth with general management routines.

**Duties & Responsibilities**

Field Inspections, quality control, assisting crew as required.

Assist CEO with the full cycle of assigned project from initiation to completion.

Assist CEO with homeowner/client communications relaying updates and advising of project scheduling.

Schedule site visits for the PM with home owners, adjusters and sub contractors.

Coordinate project activities between PM, staff, sub contractors & home owners.

Receive and respond in a timely manner to any incoming calls.

Prepare requests for quotes, purchase orders, work orders, notices of commencement, supporting documentation for cost breakdown and any other documents for jobs as needed.

Initiate and update client records, including, creating files for all quote claims, maintaining client files and ensuring all documents are scanned and accounted for.

Maintain Excel spreadsheets, Word correspondence and filing of daily photos to computer job files.

**Requirements**:
Must have drivers license and provide a clean criminal record check.

Post-secondary education and/or administrative training an asset.

Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Knowledge of Xactimate software is an asset (training available)

**Skills**

Able to multi-task and adapt to changing demands and deadlines in a fast pace environment

Maintain a high standard of customer service

Strong written and oral communication skills

**Job Types**: Full-time, Permanent

Pay: $25.00-$45.00 per hour

Additional pay:

- Bonus pay
- Commission pay
- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- On call
- Overtime
- Weekends as needed

Ability to commute/relocate:

- Comox, BC V9M 4G4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Project management: 1 year (required)

Work Location: In person