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Marketing Financial Administrator
2 weeks ago
**We are Reckitt**:
Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.
Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.
**Marketing**:
Marketing is at the heart of Reckitt. We pride ourselves on our unique way of driving growth for some of the world's most loved and trusted health, hygiene and nutrition brands.
Our purpose and fight are what motivates us to design and deliver distinctive communications throughout our consumer funnel, so that we deliver category growth as well as a positive impact on society.
With extensive media and digital teams embedded throughout the organisation, we measure both our business and our societal impact. Our global teams lead on our overarching brand strategy, brand guardianship and innovation pipeline in close partnership with R&D. Leaving our local marketing teams to deliver on our regional goals in partnership with our Sales teams.
With the scale of our 2500 marketing community - alongside our leading-edge Marketing Academy - your opportunities to grow and upskill will be extensive.
**About the role**:
- Immerse yourself in the dynamic world of marketing with Reckitt, a frontrunner in health, hygiene, and nutrition products. We're on the lookout for a nimble and detail-oriented Personal Assistant to provide comprehensive support to our marketing teams, propelling our trusted brands to new heights. In this bustling role, you'll be the backbone of our team, mastering the art of coordination and communication to keep our projects and people on track. Ready to be at the heart of the action? Your journey with Reckitt starts here.**Your responsibilities**:
Marketing Financial Administration and System / Process Expert
- Marketing team’s super user as it relates to the financial process of a range of businesses with experience in SAP, MSA and other financial systems to support:
- Contract filing and approval routing (i.e., CLM & Ariba)
- New vendor creation
- PO creation with subsequent PO approvals and issuing
- Invoice reconciliation
- Supports coupon forecasts and budgets with accountability to Acquisition manager
- Establish best practices, document, and maintain all processes (Standard Operating Procedures) related to contract and PO creation, invoice reconciliation for marketing department
- Train new employees in systems and processes
- Works to closely align with Finance business partners for budgets and funds assessment
Contracting/Scope of Work, Purchasing and Invoicing
- Assist Managers in open PO review at month end to identify if all goods were received in the month as expected and in line with the budget and provide Goods Receipt systems support
- Key contact for invoice inquiries from vendors
- Work with Finance to identify status, regular reviews, follow ups and potential accruals required for reporting and year/month end
- Align with procurement and accounts payable where required to facilitate quick processing of payments as required
- Creation of PO’s for BEI (Brand Equity Investment), Non-BEI and coupons to manage vendor PO’s in alignment with all channel and brand champions supporting:
- Digital and Ecommerce
- Brand marketing
- Medical marketing
- Business analytics
- Support receipt and processing of monthly invoices (including manual invoices when required)
- Invoice Coding - PO’s creation and validation for correct G/L and WBS coding
**The experience we're looking for**:
**Skills**:
- Works within a collaborative, positive team environment and builds strong working relationships with cross-functional team, including marketing, finance, digital, internal support functions, and outside agencies
- Strong understanding of financial reporting, SAP and ability to communicate with internal and external stakeholders
- Ability to manage multiple priorities to achieve deadlines in a timely manner
- Can work independently and leverage others within marketing and finance to support the responsibilities within the role
- Proactively seeks feedback and opportunities to learn and improve. Can adjust, adapt, respond and be resourceful in the face of change and maintain equilibrium under pressure.
- Constantly looks for opportunities and is proactive in guiding and leading others to reach an improved outcome and recommendations for senior approval
Experience
- Up to 3 years’ experience in financial administration
- Knowledge of SAP or equivalent
- Project management experience in a matrix environment (accountable for results and working cross-functionally w/o direct line authority)
Education
- College or University degree with finance or business administration as a focus
**The skills for success**:
Business Partnership, Collaboration and partnership building, Relationship Manageme
