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Accounts Payable Coordinator/ Clerk

13 hours ago

Niagara Falls, Canada Niacon Limited Full time

**The Accounts Payable Coordinator is responsible for but not limited to**:

- Calculate, prepare and issue documents related to accounts, invoices, account statements
- Create project accounts in the accounting system
- Use NIACON's best practices to work with Project Managers to manage approvals and trade payments
- Maintain and track all project related records, including contracts and change orders
- Code, total, batch, enter, verify, and reconcile transactions such as accounts payable,
- payroll, PO's, cheques, invoices, and cheque requisitions
- Prepare cheques
- Post journal entries, reconcile accounts, maintain general ledgers
- Close out project accounts upon completion
- Assist in the preparation of year end audit files and analysis
- Set up and maintain manual and computerized filing systems
- Monitors compliance to contract requirements ensuring all conditions are satisfied before
- approval of the final invoice
- Review SAGE records for proper accruals, compare them to invoices, and process for
- payment as appropriate
- Investigate invoicing discrepancies
- File processed invoices for further retention activities (scanning/archiving)
- Respond to vendor payment inquiries concerning payment
- Maintain vendor databases
- Process employee expense reimbursements
- Monitor and reconcile assigned vendor statements
- Assist in preparation of the weekly payment proposal
- Managing the general NP Mailbox
- Entering and Updating receipts in the purchase order (PO) system
- Resolving typical accounts payable issues including receiving errors
- Coordinating issue resolution with both vendors and internal team members
- Keying payments and journal entries into the ERP system
- Calculating and verifying accuracy of vendor transactions
- Responsible for proper allocation of charges
- Performing other duties as required
- Credit cards reconciliation
- Utility bill payments

**Requirements**:

- Min 1 year of experience working for a General Contractor
- Min 3 years of AP related experience
- Min 1 year experience working with Sage 100, Procore and Excel
- Team focused and highly detail oriented
- Ability to multi-task and willing to learn new skills
- Strong communication skills verbal and written
- College Diploma or University Degree in Accounting field of study

**Compensation**: $55,000 to $60,000 per year

**Vacation**:2 weeks per year

**Benefits**:

- 2 paid sick days per year
- 1 paid personal day per quarter
- RRSP Matching
- Health and Dental Benefits
- Health and Wellness Program ($400 per year)
- Work-from-home 1 day per week
- Profit Sharing

Pay: $26.44-$28.84 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Profit sharing
- RRSP match

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-07-25