Branch Administrator

2 weeks ago

Dorval, Canada Sage Parts Plus Full time

**_Duties & Responsibilities_**
- **Answer Phones**:Answer calls and facilitate messages to appropriate parties. Utilize Sage Parts Guidelines for Customer Service for all customer and vendor contacts. (See below)
- **Office Equipment and Supplies**:Responsible for dealing with equipment problems and ordering supplies.
- **Mail**:Responsible for handling all site mail, both incoming and outgoing.
- **Payables**:Each administrative assistant matches packing slips to invoices and verifies billing is correct. All freight charges must be reviewed and billed to the customer where necessary.
- **Filing**:Make sure all paperwork is handled and filed properly. Procedures are in place so all filing is located in an accessible arrangement.
- **Personnel Information**: Assist the Branch Manager with record keeping, payroll, vacation scheduling, and documentation for newly hired employees.
- **Procedures**:Help facilitate procedure updates and communicate company information to employees.
- **Inventory**:Assist in Inventory Management daily and on a year-end basis. Administrators must review reporting information and data. They are primarily responsible for printing all reports needed before, during, and after inventory.
- **Expedite Purchase Orders**: Call vendors and inquiring on status of inbound orders.
- **Assist retail customers with parts identification**:

- **Report reconciliations**

**_Job Requirements: _**
- Must be able to communicate fluently in English and French languages. Any additional languages are beneficial and would be considered an asset.
- Strong attention to detail and accuracy
- HS Diploma or equivalent
- 1-2 years of experience

**_Expectations: _**
- Maintain clean, professional appearance at all times.
- Reliable and maintains excellent attendance and punctuality
- Able to work effectively in a team environment as well as independently
- Able to self-motivate in a fast pace, multi-tasking environment
- Follow Standard Operating Procedures (SOP’s)
- Complete all duties assigned by Supervisor and/or Manager

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Day shift

COVID-19 considerations:
All employees are required to be fully vaccinated.

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

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