Program Administrator

Fresh4Sunset Farms Ltd. is a greenhouse farming operation growing vegetables and berries under glass in Delta, B.C. and, along with Creekside Hothouses Ltd. (Surrey, Aldergrove) and Fresh4U Farms (Abbotsford) forms part of The Fresh4U Group.

We are committed to producing and packing safe produce through the use of good agricultural practices, with a focus on principles of quality, taste, and food safety. Integral to this commitment is an organized and well-functioning operation. This role is an integral part of this commitment.

**About the role**:
The **Program Administrator** (“the position”) is responsible to support management with the efficient management of programs integral to the success of the entire Fresh4U Group of companies. This position is a core contributor to the daily operations, particularly for compliance with government agencies. The position will be engaged all year in managing these programs.

**Responsibilities**:
The duties and responsibilities of the position include, but are not limited to:
**Food Safety Program**:

- Food Safety and Canada GAP - responsible for all aspects of these programs, including daily and weekly monitoring and reporting for all locations, as per the weekly task schedule

a. Responsible for sending reminders to all staff regarding tests and other items due

b. Responsible for monthly checks and monitoring of all staff documentation related to Food Safety
- Canadian Food Inspection Agency (CFIA) - maintain program and update portals as required
- Attend monthly meetings to provide updates and share strategies and plans
- Create, update, and maintain required forms and documentation
- Orientation and training of new workers, updated training on existing workers
- Routine internal audits to maintain compliance and be ready for unannounced external audits
- Participating in audits - third-party, government, customer - audit preparation, interactions with auditors and follow up meetings
- Providing required follow-up responses to auditors, to ensure positive outcome (pass)

**Other Programs**:

- Assisting the Growers, Operations Manager and/or Warehouse Manager to create Standard Operating Procedures (SOP’s), including a template and a company manual
- Administrator of the SR&ED programs, including data collection from growers, preparing reports for consultants and attending meetings
- Maintain records for the Technical Safety programs across all locations
- Maintain filing of packing slips from warehouse, including keeping record of those required for the Food Safety Program

**Education**:

- Post-secondary in any of the following areas: Business, Human Resources, Sciences and/or Operations Management or similar courses, or equivalent experience
- Food Safety, Canada GAP and HACCP training an asset, but not required. These will be provided by the company if needed

Licensing/Registrations/Certification
- Intermediate or higher-level proficiency with Office365 programs, such as Excel and Word
- Must have a Driver’s License and vehicle

**Experience**:

- Two years of experience in a similar or comparable role

Other Skills, knowledge and/or abilities:

- Ability to proficiently communicate in English, both verbally and in writing
- Ability to communicate effectively and professionally, present information and direction, and field questions from managers, employees and external contacts
- Ability to keep management apprised of the activity and status of all programs
- Strong organizational, analytical and problem-solving skills.
- Ability to be creative, adaptable and able to accurately handle out of the ordinary issues with a sense of urgency
- Ability to perform detailed tasks and maintain accurate records
- Ability to self-monitor and complete tasks according to their deadlines with mínimal supervision
- Willingness to work flexible hours and be available for unscheduled audits
- Ability to effectively follow-up and handle multiple projects with strong personal time management skills
- Ability to work effectively and respectfully among various language groups and cultures

**Location and commitments**:

- The position is selected by, and reports to the Executive Director
- This is a part-time position with flexible hours
- This position will require travel between all farm locations (Aldergrove, Abbotsford, Surrey and Delta)
- High standards of conduct and professionalism are required for this position
- This position will be working primarily indoors in a climate-controlled, smoke-free office and/or warehouse and growing environment. The noise level in the work environment is usually moderate.

**Job Type**: Part-time

Pay: $20.00-$22.00 per hour

Expected hours: 24 per week

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- 8 hour shift

**Experience**:

- program administration: 2 years (preferred)

Work Location: In person