Administrative Secretary

4 days ago

Delta, Canada City of Delta Full time

One of the sunniest regions in BC's Lower Mainland, Delta embraces three unique communities - Ladner, North Delta and Tsawwassen. The City of Delta is looking for dedicated individuals to join our team and share in our commitment to lead the way in public service excellence.
**City of Delta**

**Administrative Secretary**:
**Parks, Recreation & Culture**

**Duties will include**:

- Maintain electronic tracking and records of invitations and customer complaints and inquiries.
- Coordinate meetings with community stakeholder groups, and occasionally have preliminary meetings with stakeholders to clarify issues to determine priority and the required level of senior staff involvement.
- Review, track and manage departmental Council Reports to ensure compliance with corporate requirements and policy.
- Provide ongoing clerical support for the General Manager and Directors.
- Manage the Department filing system, which consists of historic paper records and electronic records, to ensure consistent retention and efficient record management.
- Anticipate, identify and manage emerging issues and challenges.
- Independently and appropriately direct internal/public requests for departmental service.

**Qualifications**:

- A minimum of five (5) years of extensive, high level office experience plus post-secondary certificate in Business Administration or an equivalent combination of education and experience will be considered.
- Proficiency in MS Office and desktop publishing. Local Government Management courses are an asset.
- Experience handling senior levels of government, business, residents and local associations and related issues.
- An ability to uphold the dignity, respect, order and confidentiality of the City of Delta.
- Tact and diplomacy in handling sensitive issues.
- Strong organizational, interpersonal and communications skills are essential.

The City of Delta's Covid-19 Vaccination policy has been suspended, however, we reserve the right to reinstate it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our community, and our Communicable Disease Plan and related protocols remain in place.

We thank all applicants for their interest; only those under consideration will be contacted.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 5 years or more

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