Administrative Assistant I, Meals On Wheels

1 week ago

Pictou, Canada VON Canada (Nova Scotia) Full time

**Requisition Details**:
Employment Status: Regular, Full Time (1.0 FTE)
Program Name: Meals on Wheels
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No

**Job Summary**:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site Meals on Wheels team and other team members in the office by collecting and responding to incoming client frozen meal orders, creating and formatting documents related to the ordering and distribution of the meals, and other related job functions.
- This position has physical components including lifting, unpacking, and repacking frozen meals for client distribution._

**Key Responsibilities**:

- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Prepares all general correspondences, memos, forms, brochures, invitations, reports and other documents as required.
- Assists in the production of materials for delivery service (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies
- Performs other duties as assigned.

**External and Internal Relationships**:

- Communicates regularly and follow up with team members and managers.

**Education, Designations and Experience**:

- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.

**Skill Requirements**:

- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times

**Other**:

- Criminal records and vulnerable sector check
- The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lifting and carrying using appropriate lifting techniques; walking, sitting, standing, and climbing stairs; grip and fine hand movements.

  • Administrative Assistant I

    1 week ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Permanent, Part-Time (0.4 FTE) Program Name: Frozen Meals on Wheels Number of Hours Bi-Weekly: 30 Work Schedule: Days On-Call: No **Job Summary**: The Administrative Assistant I for the Frozen Meals on Wheels program is responsible for front-line delivery of service as well as administrative support functions to...

  • Administrative Assistant I, Branch Operations

    3 days ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Program Name: Pictou Site Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: September 2025 **Job Summary**: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The...

  • Administrative Assistant I, Clinic

    1 day ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Pictou Site Clinic, Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days On Call: No **Job Summary**: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position...

  • Ward Clerk I

    3 days ago

    Pictou, Canada Nova Scotia Health Authority Full time

    **Req ID**:177183** **Company: Nova Scotia Health** **Location**:Northern** **Zone, **Sutherland Harris Memorial Hospital** **Department**:OPNZ Restorative Care SHMH** **Type of Employment**:Casual** **Casual Relief** **(**3%** **FTE) x **1** **position(s)** **Status**:CUPE** **Admin Professionals** Position** **Posting Closing Date**:27-Mar-24** Nova...

  • Administrative Assistant

    5 days ago

    Pictou, Canada MacLeod Group Full time

    MacLeod Group Health Services Ltd. (MGHSL) is committed to an inclusive and diverse workforce offering a positive, fair, fun, and productive workplace. We provide industry leading Nursing and Community Care through traditional licensed nursing homes. - A graduate from a recognized business program and/or have two years’ experience providing administrative...

  • Continuing Care Assistant

    1 week ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Permanent, Part-Time (0.8 FTE) Program Name: Home Support Number of Hours Bi-Weekly: 64 Work Schedule: Days, Evenings, Weekends Union/Bargaining Unit: NSGEU On Call: No Location: Pictou County With VON you get to hit the open road, where the scenery and work are different every day. We offer a workplace free from...

  • Continuing Care Assistant

    1 week ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status**:Permanent, Part-Time (0.75 FTE**) **Full time positions also available** Program Name: Home Support **Number of Hours Bi-Weekly: 60** Work Schedule: Days with an evening and weekend rotation Union/Bargaining Unit: NSGEU On Call: No Area of work: Pictou County With VON you get to hit the open road, where the...

  • Continuing Care Assistant

    3 days ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Permanent, Part-Time (0.6 FTE) Program Name: Home Support **Number of Hours Bi-Weekly: 48 **_(8x 6-hour shifts in 2 weeks)_** Work Schedule: Days, Evenings, Weekends Union/Bargaining Unit: NSGEU On Call: No Location: Pictou County With VON you get to hit the open road, where the scenery and work are different...

  • Continuing Care Assistant

    1 week ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status**:Regular, Full-time (1.0 FTE)** Part time positions also available Program: Home Support Number of Hours Bi-Weekly: 80 Work Schedule: Days with an evening, weekend rotation Union/Bargaining Unit: NSGEU On-Call: No Work Location**:Pictou County, NS** **About us**:VON is a non-profit organization that provides...

  • Ward Clerk I

    3 days ago

    Pictou, Canada Nova Scotia Health Authority Full time

    **Req ID**:170214** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Sutherland Harris Memorial Hospital** **Department**:OPNZ Restorative Care SHMH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:13-Dec-23** Nova Scotia Health...