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Corporate Finance and Accounting Specialist

3 weeks ago

Guelph, Canada Ontario One Call Full time

**Corporate Finance and Accounting Specialist**

Build your future at Ontario One Call

**Company Overview**

Ontario One Call acts as the communications link between buried infrastructure owners (our members) and individuals who are planning to dig in the province of Ontario. In 2012, the Ontario Underground Infrastructure Notification System Act was passed, which stipulates that by law, anyone in the province of Ontario must contact Ontario One Call before they dig. In addition to our contact centre, we are also responsible for public education, industry outreach, and compliance.

As a Public Safety Authority, Ontario One Call is focused on guiding construction, infrastructure and excavation industries towards creating efficiencies and improvements across the province. Ontario One Call is a not-for-profit governed by a Board of Directors representative of the underground infrastructure and excavation industries.

**Core Values**

At Ontario One Call we are Reliable Experts who Care.

Reliable We are dependable and accessible.

Experts We have the mindset to lead innovation.

Caring We ensure the safety and well-being in our communities.

Do you have what it takes to join our team?

**Position Overview**

The role is responsible for general ledger, transaction accounting, financial reporting, processing accounts receivable/payable, accounting reconciliations, excise taxes (HST), and compliance with financial policies and procedures. They perform day to day accounting and financial reporting, including verifying, classifying, computing, posting and recording accounts/transactions data. Utilizing QuickBooks and/or other software the role is responsible for maintaining the general ledger and all accounting entries.

Reporting to the Director of Finance, this position is based out of Ontario One Call’s head office at 104 Cooper Drive, Guelph. Ontario One Call has a hybrid work model with staff dividing their workweek between in-office and at-home work.

**Primary Duties**

  • Ensure all accounting transactions are promptly journalized in the general ledger(s) including preparing journal entries, posting entries, and monthly accruals.
  • Ensure preparation of all monthly reporting of financial statements and other accounting reports in a timely manner.
  • Ensure all accounts are reconciled (reconciliation) in a timely manner - including but not limited to accounts receivable, accounts payable, banks, capital expenditures, etc.
  • Maintain the general ledger and sub-ledgers (currently QuickBooks).
  • Prepare accounts receivable (bills, invoices) and process bank deposits.
  • Actively investigate and resolve irregularities in incoming payments and resolve members’ billing issues.
  • Preparation of monthly accounting and other statements (financial reports, accounts receivable, invoices, etc.) to members.
  • Identify any outstanding accounts/payment arrears on a bi-monthly basis, logging all interactions in accounting software. Facilitate sending bill reminders and contacting delinquent member accounts. File overdue accounts to Compliance department. Prepare interest and financial charge invoices to members.
  • Ensure all employees’ and vendors’ receipts/invoices are supported by proper documentation, internal approvers, and journalized in the general ledger in a timely manner.
  • Support Accounts Payables processes and function including processing payments and bank transactions.
  • Assist vendors in resolving any billing issues.
  • Ensure accurate processing of employees’ credit card reconciliations, payments, etc.
  • Prepare financial reports for Director of Finance, leadership team, and Board of Directors.
  • Promptly prepares and addresses all financial documentation, financial requests, financial working papers, accounting reconciliations, etc. for the external auditor(s), government stakeholders, and members.
  • Participation on the evolution of finance and accounting projects
  • Additional duties that may be required.

**Qualifications**

  • Intermediate knowledge and experience with QuickBooks. Knowledge of other financial/accounting software is an asset.
  • Ability to self-produce full set of financial statements’ (balance sheet, income statement, cash-flow) and regular accounting reports including notes to financial statements, reconciliation reports, and other accounting reports.
  • Ability to maintain and establish general ledger, sub-ledgers to the general ledger including accounts receivable, capital expenditures, and accounts payable.
  • Ability to provide good customer service and address complaints promptly.
  • Expertise in calculating account balances and interest rates.
  • Understanding of how banking and finance systems work
  • Knowledge and expertise in using accounting and bank payment processing systems.
  • Strong time-management skills and the ability to organize and coordinate tasks and projects.
  • Ability to work independently and autonomously within a small team.
  • Energetic, enthusiastic, and i