Document Review Specialist/administrative Coordinator

2 weeks ago

Mississauga, Canada EnVision Consultants Ltd. Full time

This role offers the opportunity to work closely with experienced, industry-leading experts on exciting, career-building projects.

**About EnVision**:
EnVision was founded by the desire to return to the basics of consulting. Our goal is to simplify our clients’ experience by providing practical solutions with our industry-leading technical expertise. We are a multidisciplinary firm with a focus on infrastructure and geo-environmental related services.

Our team of professional engineers, scientists, technologists, and support staff bring decades of experience and knowledge for a wide range of end markets. From development to large scale infrastructure projects, our team is ready to provide a full lifecycle consulting experience. We strive to work with our clients to achieve their goals - successful completion of their projects, on time, and on budget. Our goal is to develop long-lasting relationships with our clients and partners to achieve the best possible outcome.

**As part of your role, responsibilities will include**:

- Working with different teams to gather information required to create or update documents, including processing letters, client correspondence, and presentations
- Ensuring documents follow established templates, formatting guidelines, and style guides. Reviewing, proofreading, and editing documents for accuracy and completeness
- Providing training to staff on how to access and use the document management system and troubleshoot/resolve issues related to document formatting and functionality
- Controlling access to sensitive documents and ensuring confidentiality, including familiarity with sensitivity labels
- Coordinating with subcontractors and clients when required
- Adhering to EnVision's document retention policy, and refine as necessary
- Certified Microsoft Office Specialist (MOS): Word Associate (Office 2019) or later or Microsoft Office Specialist (MOS): Word Expert (Office 2019) or later
- Diploma/degree in Business Administration, Communications, English, or related field
- Strong attention to detail and excellent proofreading skills
- Ability to work independently and manage multiple projects simultaneously, taking ownership of delegated tasks
- Strong written and oral communication skills
- Excellent organizational skills (record keeping, time management)
- Excellent problem-solving skills

**Why EnVision?**
- Competitive compensation and employer paid benefits
- RRSP matching
- Opportunities for growth and mentorship
- Positive work environment and culture, including social events and training sessions covering a wide variety of topics for the entire team
- Employee Assistance Program
- Flexible work arrangements and schedules
- Be part of a fast-growing professional services company

EnVision Consultants is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.

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