Human Resources Project Coordinator

**CLASSIFICATION: Human Resources Project Coordinator**

**POSTING: Non-Contract Posting 009N23**

**STATUS: Temporary Full Time - 1 Year Contract**

**EFFECTIVE DATE: TBD**

**HOURS: 75 Hours Bi-Weekly**

**Days; Monday - Friday**

**Days Off; Weekends**

**PURPOSE**:
Reporting to the Human Resources Advisor, the Human Resources Project Coordinator provides expert human resources and administrative support to the Leadership Team and organization. Responsibilities include administering recruiting and onboarding, occupational health, and wellness, and providing exceptional support to managers on performance management, projects, and administrative support.

The Human Resources Project Coordinator supports managers in performance management, occupational health and wellness, licensing, and accreditation compliance, change management, and administrative support.

**SPECIFIC ACCOUNTABILITIES**:
**Project Implementation**
- Assists in the review of current HR processes and systems and makes recommendations for improvement
- Maintains up-to-date process and system documentation
- Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases
- Ensures the HR Website is reviewed regularly and that information is correct and up to date.
- Responds to inquiries from clients with respect to HRIS related issues b. End user training
- Develops and delivers end-user training on HR systems and procedures.
- Develops and maintains training manuals, forms and other documents c. HRIS reporting
- Assists in collecting, collating, and analyzing HR data for reporting
- Assists the HRIS Specialist in ensuring the accuracy of HR records and the integrity of HR data sources

**Recruiting & Onboarding**
- Coordinates the onboarding process including preparing new hire paperwork and tracking completion of recruiting and onboarding documentation.
- Facilitates new hire orientation sessions onboarding new hires to our organization.
- Develops and maintains job descriptions for both unionized and exempt employees in cooperation with managers, ensuring job descriptions are current and in accordance with organization standards.
- Conducts exit interviews, tracks turnover rates, and identifies areas for improvement, trends, and explanations.

**Employee Programs and Reporting**
- Supports the performance management system by monitoring qualifying periods and following up with managers to ensure proper performance assessments are conducted.
- Creates ad hoc reports communicating recruiting, retention, turnover, absenteeism, and other tracking systems as necessary.
- Coordinates the Employee Recognition Program including reporting and distribution of recognition awards and planning of annual recognition event.
- Perform other related duties as required.

**Administrative Support**
- Provides scheduling support including manages appointment/meeting requests from internal and external sources, schedules a variety of meetings, workshops, conferences (including telephone and videoconferencing), maintains electronic calendars for designated management staff, enrols staff for education courses, and schedules audio/visual equipment while assessing urgency and resolving conflicts.
- Provides clerical support within verbally communicated guidelines, handles routine clerical duties, under own initiative, to ensure a systematic and timely flow of services to the organization and external agencies/partners; disseminates documentation and information, including meeting and educational materials; and processes incoming and outgoing mail.
- Provides meeting support including assistance in preparing for meetings; ensuring discretion and confidentiality; acts as confidential recording secretary as designated; and prepares and distributes minutes.
- Administers record classification including maintains current filing system, ensuring compliance with the organizations records classification system and maintains a comprehensive, integrated record classification system for a variety of non-clinical records (correspondence, reports, minutes, and agendas).

**POSITION SPECIFICATIONS**:
**Education**
- A level of education, training, and experience equivalent to a diploma in related area such as Human Resource Management or Business Administration, or a related field.
- Three (3) years of recent, related experience preferably in a healthcare environment in a similar multi-union organization, or an equivalent combination of education, training, and experience.
- CHRP designation is an asset.

**Skills and Abilities**
- Knowledge of human resources best practices and principles.
- Strong administration skills and proven ability to improve processes and create new systems.
- Works independently and effectively under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
- Demonstrated ability to uphold privacy, confidentiality, and maintains professionalism.
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