Bookkeeper

1 week ago

Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

**Job Identification**

**Organization**: Archdiocese of Halifax-Yarmouth

**Reports to**:Assistant, Financial Administrator

**Status**:Full-Time (35 hours per week)

**Work Hours**:Monday to Friday, 8:30am-4:30pm

**Job Summary**

Operating with a high degree of accuracy and confidentiality, the Bookkeeper is responsible for ensuring the accurate and timely processing of the overall financial and bookkeeping functions.

**Responsibilities and Duties**

**Weekly or Bi-weekly**:

- Preparation, verification and payment of invoices
- Coordination of deposits:

- Recording and entering into QuickBooks
- Enter pre-authorized remittance (PAR) payments and produce reports to reconcile accounts
- Provide clerical and administrative support to the Business office as requested
- Work closely with parish admin staff
- Posting of payroll reports
- Delivery of cheques to post office
- Preparation of weekly deposits

**Monthly**:

- Reconciliation of QuickBooks to bank statements and other working papers on a monthly basis
- Review monthly financial reports for accuracy, review with Assistant Financial Administrator
- Work with Finance Council member to review financial report
- Send reports to Pastor and Finance Council
- Profit and Loss by class
- Budget vs Actual
- Balance sheet previous year comparison
- Balance sheet previous year comparison

**Quarterly**:

- Enter deposit interest
- Prepare and remit HST/GST rebate to Canada Revenue Agency (CRA)

**Annually**:

- Prepare and submit annual Charitable Organization Return (T3010)
- Prepare annual income tax receipts
- Prepare and issue T4A’s
- Assist in parish budgets
- Assist in parish parishioner reports

**Other Duties**:

- Occasional visit to parishes
- Ensure parish financial internal controls are being adhered to
- Assist in annual diocesan audit
- Assist and/or prepare diocesan parish consolidated reports and analysis
- Other duties as assigned

**Qualifications**
- Grade 12 plus completion of accounting, bookkeeping diploma or certification
- Minimum 3 years experience in an accounting/bookkeeping role
- Strong knowledge of software such as QuickBooks
- Demonstrated above average written and oral communication skills with the ability to maintain a high degree of confidentiality
- Strong organizational and planning skills
- Able to prioritize and work well in a multi-task environment and as part of a team with the ability to shift smoothly between and among different initiatives
- Strong analytical and problem solving skills.
- Strong mathematical skills and aptitude
- Skills and/or prior experience in financial/budget management

**Conditions of Employment**
- Satisfactory background check and in compliance with the Responsible Ministry Protocol
- Compliance with all relevant Archdiocesan policies
- This a full time onsite position.
- Prolonged periods of computer-based work in an office setting
- Frequent interaction with others

**Compensation & Perks**
- 3 weeks’ vacation time offered
- Comprehensive group extended health and dental benefits and pension plan offered
- Free parking

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