Human Resources Assistant

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM FP-07 - Actual FP salary determined by Washington D.C.
- Open to US Citizen Eligible Family Members (USEFM)

Security Clearance Required:
Top Secret Clearance

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

- Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
Incumbent manages a scope of duties that fall under the Mission’s American Personnel Services portfolio. Incumbent is one of three Human Resource Assistants providing a full range of HR services to American employees serving in Mission Canada. The Human Resources Office oversees HR management for Embassy Ottawa and seven constituent posts. Mission Canada is represented by 32 agencies, with approximately 1000 Direct Hire American personnel and family members and 373 LE Staff. Responsible for coordination of all EFM matters and processes from the beginning of their arrival to the departure date in accordance with relevant policies and procedures. Works as the main Point of Contact and Mission expert on all EFM matters. Provides advice and support to the Embassy management and other customers at the constituent posts on a variety of EFM matters (recruitment, performance, benefits, leave programs, access to HR online systems, pay issues, etc).

**Qualifications and Evaluations**:

- Requirements:
JOB KNOWLEDGE: A general knowledge of the organization and functions of the various agencies in Mission Canada. Thorough knowledge of policies, procedures, presented and practices used in dealing with accreditation and matters relating to diplomatic/consular status; understanding of Canadian immigration and Foreign Affairs regulations relating to operation of a diplomatic mission and familiarity with US/Canada treaties and agreements.
- Education Requirements:
Minimum of two-years of post-secondary school in general area
- Evaluations:
LANGUAGE: Fluent (Level IV) writing/speaking/reading in English. This may be tested.

SKILLS AND ABILITIES: Must be able to remain composed, professional and productive even in demanding circumstances. Treat all with respect and demonstrates sensitivity to status, protocol relationships and chain of command. Must interact effectively in official encounters. Must have good basic writing skills to draft simple letters and be able to type 40 words per minute. Must have good verbal communication skills and be able to perform duties with discretion. Must have excellent organizational, planning, and prioritizing skills and be able to work well under pressure.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:

- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

**How to Apply**:

- How to Apply:

- Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educat