Real Estate Assistant

**Job description**

As the real estate assistant, you will perform clerical and administrative functions in order to drive company success.

1. General Administrative Duties

Oversee all aspects of the administration of the agent’s business.
- Create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up and all office administration.
- Maintain all agent financial systems, profit and loss statements, bill payments, budget(s), bank accounts, and business credit card(s)
- Coordinate the purchasing of any office equipment, marketing materials and any other business-related supplies and materials.
- Create and update a business operations manual and all job descriptions/employment contracts for any future hires.
- Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.
- Hold agent(s) accountable for conducting all agreed-upon lead generation activities.
- Ensure that all agent activities are limited to listing a property, showing property, negotiating contracts and lead generation.

2. Active Client Management Duties

Pre-Listing to Contract to Close **Run all aspects of seller and buyers’ transactions from initial contact to an agreement.**
- Organize all listing materials: pre-listing presentation, listing agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
- Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.
- Arrange all documents for signatures on listing agreement, disclosures and other needed documentation and review for accuracy. **Submit all essential documentation to office broker for file compliance.**:

- Organize showings and obtain feedback.
- Present weekly updates to sellers regarding showings and marketing activities and a market snapshot.
- Organize all public open houses.
- Enter all listing information into MLS and websites.
- Input all necessary information into client relationship management program and transaction management systems

Post-firm sale

Oversee all aspects of buyer and seller transactions from purchase agreement to closing.
- Coordinate with mortgage agents and appraisers.
- Schedule home inspections and repairs.
- Submit all documents to office broker for file compliance.
- Schedule, coordinate and attend to closing-related issues.
- Input all client information into a client database system, including future addresses.
- Schedule 30, 90 and 120-day client customer service follow-up calls to assist with any home improvement provider recommendations and to ask for referrals.

**Marketing and Business Development**

Manage client relationship management system.
- Create all buyer and seller packages
- Coordinate the preparation of all listing and open house flyers, graphics, signage and all other marketing materials.
- Manage and update agent website(s), blog(s) and online listings.
- Assist agent to manage social media presence.
- Track all online business sources.
- Plan all client and vendor appreciation events.
- Regularly request client testimonials for websites, social media and other marketing materials.
- Coordinate and implement agent marketing videos and property videos online and database campaigns

**Ideal Skills and Experience**
- Minimum 1 year of real estate administrative experience **REQUIRED.**:

- Microsoft Office savvy
- Customer Relationship Management (CRM)
- Social media savvy**:

- Canva and other cool and useful free online design tools**:

- BombBomb
- Video creation

**Job Types**: Full-time, Permanent

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- What is your salary expectation?

**Experience**:

- real estate: 1 year (preferred)
- Social Media Marketing: 1 year (preferred)

**Language**:

- Arabic (preferred)

Work Location: In person