Branch Administrator

**Job Information**

Job Requisition ID: 73274
Ministry: Education and Childcare
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 16, 2025
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138 /year)

The Ministry of Education and Childcare supports students, parents, teachers and administrators from Early Childhood Services (ECS) through Grade 12. Through safe and caring schools for all students, Alberta’s government is making life better by investing in education - one of the most important investments we can make in our future. The Ministry has the following responsibilities: develop curriculum and set standards; evaluate curriculum and assess outcomes; teacher development and certification; support students with diverse learning needs; fund and support school boards; First Nations, Métis and Inuit and francophone education; and oversee basic education policy and regulations.

**Role Responsibilities**:
The Strategic Services and Governance Division within the Ministry of Education and Childcare has an exciting opportunity and is looking for a Branch Administrator to join our team

The Branch Administrator has the following roles and responsibilities:

- Management of branch budget and forecasting, including the Official Languages in Education Programs (OLEP) finances and management of contracts and grants.
- Development of branch processes to ensure effective and efficient workflows for branch staff.
- Stakeholder and pan-Canadian meeting preparation for Director, Executive Director and senior leadership.
- Increased communications with administration within and across sectors and key internal and external stakeholders.

This position supports both the Intergovernmental Relations Branch and the French Language Services Branch by providing administrative assistance in areas such as budget management and forecasting, contract and grant administration, payment memo preparation and processing, coordination of Action Requests and FOIP requests, facilitation of hiring processes and onboarding preparation as well as handling IT and other coordination requests for the branches. The incumbent must also be fluent in English and French to accommodate requirements of both branches.

**Role Responsibilities (continued)**:
**In your role as the Branch Administrator, you will have the following responsibilities**:

- Make decisions and initiates actions regarding day-to-day administrative operations and workflow requirements within the Branch, liaising with Branch managers and other administrative support positions to establish and maintain administrative processes.
- Generate Action Requests as needed and coordinates Branch responses to ARs to ensure accurate, high quality and timely responses consistent with relevant Division and Ministry policies and procedures, including the ministerial style guide.
- Review Branch contract and grant documents for completeness and compliance with relevant policies and procedures prior to forwarding to appropriate area for processing.
- Maintain, monitor and analyze accounts, forecasts and expenditures to identify cost pressures, deviations and variances; brings concerns and recommended adjustments for solutions to the attention of the Director.
- Complete preliminary review and reconciliation of expenditures for the Branch monthly prior to submitting to the Director for review and approval; monitors, retries and analyzes data from financial system(s).
- Liaise with Human Resources to ensure HR process requirements are met for the Branch, including ensuring forms/documentation are completed correctly and on a timely basis (i.e., time approvals, staff development requests, etc.); and works with the Executive Director's Office to update Branch organizations charts and documents as needed).
- Organize internal and external stakeholder meetings, consultations, workshops, events, etc. for the Branch, including arranging meeting rooms, catering, travel, audio-visual requirements, etc., preparing presentations and background materials; ordering session supplies; and attending sessions to take meeting notes and address emerging issues.
- Develop and coordinate administrative and operational systems and processes to e4nahnce efficiencies within the Branch; identifies administrative issues with potential to impact Branch operations and recommends solutions and courses of action (i.e., developing templates for memo formats; advising management team of general administrative procedures; etc.).
- Act as IT liaison (i.e., provides assistance in rolling out upgrades of equipment and software, communicating with all staff on roll-out details and to ensure preparedness of all staff) and supports technology for new and existing staff to ensure workflow.

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