Payroll Coordinator

1 week ago

Hamilton, Canada OmniaBio Full time

**Role Summary**:
The Payroll Coordinator is responsible for ensuring the accurate and timely processing of payroll, as well as supporting the HR department with various administrative tasks. The individual will be a strong team player working closely with the HR leads and the finance team to maintain compliance with employment labour laws and company policies.

**Responsibilities**:
**Payroll Administration**:

- Process bi-weekly payroll for all Canadian employees, ensuring accuracy in hours, deductions, and any special payroll-related adjustments.
- Support the processing of the bi-weekly US payroll in conjunction with the PEO.
- Maintain payroll records, ensuring compliance with applicable tax laws and employment standards across Canada, specifically BC, Ontario, Quebec, and Nova Scotia.
- Process benefits deductions, pension contributions, garnishments and Record of Employments (ROEs), as required.
- Administer Company leave programs (ie. STD, LTD, Maternity/Paternity Top Ups, etc.)
- Process premium pay, including overtime, and review of hours claimed.
- Liaise with managers and supervisors to ensure their appropriate reviews of overtime and premium time worked and provide trending analysis of OT hours and premium hours worked.
- Prepare and submit payroll tax filings and remittances (e.g., T4, CRA reports, WSIB).
- Liaise with Canada Revenue Agency on any Pensionable and Insurance Earnings Reviews (PIER) and other review or examinations.
- Assist with lT systems improvements and needs gathering.
- Respond to payroll inquiries from employees, addressing any discrepancies or concerns.
- Ensure timely and accurate payment of employee wages and bonuses.
- Bring best practices to the organization and support the business with creating efficiencies in tracking, and hours management
- Other duties as assigned from time to time

**Compliance & Reporting**:

- Stay updated on changes to provincial and federal labor laws, tax regulations, and HR best practices.
- Prepare and submit required compliance reports to government agencies, such as the Ontario Ministry of Labour, and ensure adherence to employment standards.
- Assist with audits related to payroll, benefits, and HR processes.
- Maintain accurate and detailed files to support submissions

**Qualifications**:

- Post-secondary education in Human Resources, Business Administration, or a related field.
- Certification in payroll (e.g., PCP - Payroll Compliance Practitioner or PLP - Payroll Leadership Professional)
- 3-5 years of experience in HR
- 3-5 years of experience with independent full-cycle payroll processing and administration, preferably in Ontario and Quebec.
- Knowledge of Ontario Employment Standards Act (ESA), and related legislation.
- Experience using payroll and HR software (e.g., Ceridian Dayforce, SAP).
- Proficient with the Microsoft Office Suite (Word, Excel, Outlook)
- Knowledge/experience of administering US Payroll is a preference.

**Desired Characteristics**:

- This role is essential in ensuring the smooth operation of payroll functions and requires a detail-oriented individual with the ability to handle sensitive information in compliance with applicable laws.
- Strong attention to detail, time management and organizational skills.
- Excellent communication skills (written and verbal).
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and ability to manage tight deadlines

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