Operations Administrator

**Job Vacancy - OPERATIONS ADMINISTRATOR**
BUTLER CONCRETE & AGGREGATE LTD.
Victoria, BC

**Salary**: $52K-$57K

**Who we are**

Butler Concrete & Aggregate is a third generation-run operation that has served southern Vancouver Island for more than 80 years. Today, we are an industry leader adopting new technologies to pursue product quality and reduce our environmental impact. With a full suite of EPDs we have the lowest published embodied carbon values in North America. With many long-serving staff members, we take pride in our positive work environment and strong relations throughout the community.

We have a long-standing relationship with Lafarge Holcim being one of the first customers to the Richmond BC cement plant. Our current operations consist of 5 concrete depots and 3 sand and gravel pits. Our growing fleet of over 40 10-metre concrete delivery trucks gives us the largest capacity in our service area. With almost 100 staff involved in the operations today, we anticipate continued growth in the years ahead.

We are changing the way work gets done, and building an exceptional team is our top priority. We’re committed to supporting your goals and achievements, investing in your future, and providing an engaging and dynamic work environment.

**The opportunity**

As the Operations Administrator, you will play a key role in supporting our Concrete Operations Manager, Finance team, and leadership by ensuring smooth day-to-day operations and payroll functions. Reporting to the Concrete Operations Manager, you'll collaborate to enhance leadership efficiency and contribute to various projects and tasks.

We are looking for someone who lives in the details, understands the nuances of a timesheet and unionized environment, and is keen to uphold continuity and accuracy. Your day will involve managing your inbox, coordinating calendars, arranging meetings, handling travel and expenses, processing biweekly payroll and its associated administration, and providing support to the Concrete Ops Manager, Controller, and Chief Accountant.

**The details**
- Provide comprehensive administrative support to the Concrete Operations Manager, the Finance team, and the leadership team (Sales, Production, Fleet & Equipment)
- Collaborate with the operations team to ensure efficient, cohesive support for leadership and project initiative
- Organize and maintain the leadership team's calendars, ensuring all activities are well planned and executed
- Book meetings and coordinate travel arrangements, including but not limited to scheduling internal and external meetings, managing travel logistics, and handling any related expenses
- Verify and process all employee payroll-related payments, including bi-weekly regular pay, benefit payments, and special payments such as bonuses
- Oversee administration of employee timesheets and review for errors
- Oversee employee benefits administration, including health and AD&D, and maintain accurate enrollment and updates of benefits
- Provide direct support to the Concrete Operations Manager by researching, drafting correspondence, and routing communications as needed
- Update wages and related deductions as per union wage agreement as required
- Maintain accurate and up-to-date employee info, including adding new employees
- Prepare and submit records of employment in accordance with Service Canada requirements
- Serve as the initial contact for all payroll-related inquiries, assisting managers with timecard validations and supporting employee questions
- Assist in month-end processes as required
- Take ownership of ordering and managing company swag as required
- Draft, manage and send the company’s monthly newsletter
- Plan, coordinate and execute staff events
- Act as a liaison between leadership and internal/external stakeholders, ensuring smooth communication at all times
- Maintain corporate records and filing systems, ensuring easy access to critical information
- Maintain confidentiality of sensitive information and ensure that operational data remains secure
- Assist with ad-hoc projects from the operations team, such as process improvement, business development needs, event coordination or support to other departments
- Attend weekly team meetings to build rapport with managers, take accurate meeting minutes, note action items, and manage the follow-up process
- Assist with maintaining BCAL’s online presence, including updating social media platforms and contributing to the company’s digital outreach efforts as needed

**What you bring**
- Minimum 1-2 years of administrative or operations support experience
- Minimum of 2 years of payroll experience, preferably in a unionized environment
- Completion of Payroll Org Fundamental Payroll Certification (FPC) or National Payroll Institute Payroll Compliance Practitioner (PCP) would be considered an asset
- Advanced skills in Microsoft Excel
- Working knowledge of Employment Standards Act
- Demonstrated knowledge of general acc