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Hse Administrator

2 weeks ago

Calgary, Canada Savanna Full time

**HSE Administrator**

**Job Description**:
**General Statement of Duties**:
The HSE Administrator is responsible for providing administrative and operational support to the Health, Safety, and Environment (HSE) department. This role ensures the smooth functioning of HSE processes, compliance with regulations, and the promotion of a safe and healthy workplace. The HSE Administrator will assist in managing records, reporting, and communications related to workplace health, safety and environmental activities.

**Supervision Received**:
Reporting to the HSE Manager, and other management from time to time.

**Summary of Duties (Duties may include, but are not limited to the following)**:
**Administrative Support**
- Assist the HSE Manager with daily administrative functions, including setting up meetings with individuals, departments, and third-party companies.
- Organize and schedule HSE meetings and training sessions.
- Assist in the preparation and distribution of HSE-related communications, such as newsletters, safety bulletins, and updates.
- Perform administrative duties such as data entry, typing memos, taking meeting minutes, faxing, photocopying and distributing aforementioned to appropriate individuals.
- Develop and design presentations in PowerPoint to support Client Relations and Rig Operations, as directed by the HSE Manager. Ensure all content aligns with organizational standards and HSE objectives.
- Assist in developing and implementing processes to support the HSE department.
- Participate in HSE meetings and monthly Joint Health and Safety Committee meetings capturing and distributing meeting minutes.
- Support the Training and Compliance team by entering and reporting data on employee certifications.

**Documentation and Reporting**
- Assist in editing and revising HSE policies, procedures, and manuals to align with company and regulatory standards.
- Track and report key performance indicators (KPIs) related to health, safety, and environmental metrics.
- Maintain and update internal tracking systems, including Online HSE Management System, Power BI and Share Point.
- Create company safety data reports, including monthly and quarterly safety statistics when required.
- Provide trending reports for the Hazard and Observation Card program.
- Other duties as required.

**Required Knowledge, Skills and Abilities**:

- Intermediate to senior computing skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Experience with Power BI and SharePoint is preferred.
- Must be able to work with mínimal supervision & manage time effectively.
- Ability to work effectively against tight deadlines while managing multiple priorities.
- Excellent verbal and written communication skills, with the ability to convey information clearly and professionally.
- Friendly and outgoing personality, with the ability to collaborate effectively with individuals, groups, and external organizations to achieve goals.
- Strong organizational and time management skills to ensure tasks are completed efficiently.
- Demonstrated ability to maintain confidentiality in handling sensitive information.
- Self-starter with a proactive approach to tasks and responsibilities.
- Detail-oriented mindset to ensure accuracy in work and adherence to processes.
- Willingness and eagerness to learn new skills and adapt to changing priorities.

**Education and Experience**:

- Certificate in Office Administration.
- 1-2 years of administrative experience, preferably in an HSE or related field
- A combination of experience and education will be considered.