Administrative Support Clerk/unit Aide-agassiz and Hope

Salary range: The salary range for this position is CAD $25.54 - $27.22 / hour Why Fraser Health?:
Are you looking to bring your extensive administrative and secretarial skills to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with us

We currently have an exciting opportunity for a part time Administrative Support Clerk/Unit Aide to provide support to our **Home Health team**.This role will be based in **Agassiz** and will also provide some support out in** Hope, B.C.**This role has the potential for additional shifts in public health.

**Take this opportunity to**:

- Performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing word processing software, setting-up and maintaining filing system,
- Assisting with the intake of clients, processing incoming and outgoing mail, faxes, reports/records, and courier documents,
- Maintaining levels of stationery and office supplies, arranging meetings/special functions and operating office equipment.
- Assists the Home Health team in a variety of support and service areas

**Want to join our team? We will be looking for you to have**:
***:

- Grade 12, completion of an Office Administration or Medical Office Assistant Certificate
- 1 year recent related experience, or an equivalent combination of education, training and experience.
- Valid BC Driver's license and access to personal vehicle for business-related purposes, as required.

**Experience some of the benefits of working with us, including**:

- Career advancement and growth opportunities
- Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
- Health and well-being resources, including an employee and family assistance program.
- Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
- Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
- A defined pension plan.

**Join our team at Fraser Health
- where cared for people ,care for people**

Detailed Overview:
The Administrative Support Clerk/Unit Aide performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing word processing software, setting-up and maintaining filing system, assisting with the intake of clients, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions and operating office equipment.

In addition, the Administrative Support Clerk/Unit Aide assists Public Health Nurses in a variety of support and service areas such as organizing and setting up immunization clinics; distribution of supplies for needle exchange programs; maintaining and distributing the Unit's biological supply; conducting hearing and vision screening, maintaining and cleaning a variety of supplies and equipment.

**Responsibilities**:

- Provides reception services for the designated office by operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature; receives visitors and refers to appropriate areas; assists with arranging and contacting other agencies to obtain client information, as required.
- Sets up and maintains a filing system for a variety of records such as client records, correspondence, reports, minutes, directories and personal information by creating and labelling files, developing forms, indexing materials and filing.
- Assists with client intake by scheduling and confirming client appointments, obtaining client information, completing required documentation, maintaining wait lists and sending information to relevant sources; inputs data and information into relevant computer system for the purpose of admitting and/or discharging clients; updates records on a regular basis, as required.
- Types correspondence, reports and documents from rough draft, general instruction and/or recording devices by utilizing various computer software; inputs client information, maintains registries, develops templates and types from handwritten draft or general instruction; prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to clients/families and others.
- Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms and related forms to the home support provider to initiate service, change service and change client care level and/or client cost, where applicable; receives and r