Immigration Office Assistant

3 days ago

Greater Sudbury, Canada WEAVER, SIMMONS LLP Full time

**Job Overview**
**Weaver, Simmons LLP**is seeking an Immigration Office Assistant to join our Sudbury office. The individual will be working with our Immigration department.

**Duties**
- Type and proofread correspondence, forms and other documents related to immigration
- Receive and forward telephone or electronic enquiries related to immigration
- Work on reports from manual or electronic files, inventories and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Compile data, statistics and other information
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Conduct research
- Perform data entry
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Store, update and retrieve financial data
- Process files and paperwork related to immigration

**Knowledge, Skills, and Abilities**:

- Maintaining confidentiality;
- High attention to detail;
- The ability to prioritize and manage multiple tasks efficiently and effectively;
- Demonstrated initiative and the ability to work independently and within a team;
- Excellent verbal and written communication skills (bilingual is an asset);
- High reliability and accuracy;
- Highly Organized; and
- Strong working knowledge of Microsoft Office and Adobe software, as well as Zoom and other virtual platforms.

Weaver, Simmons LLP offers a comprehensive salary and benefits package, and a commitment to a long-term working relationship.

**Job Types**: Permanent, Full-time

**Benefits**:

- Company pension
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care

Work Location: In person - no possibility of remote work

**Job Types**: Full-time, Permanent

Pay: $23.40 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Work Location: In person

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