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Real Estate Deal Secretary

3 weeks ago

London, Canada Keller Williams Lifestyles Realty Full time

We are looking for a full-time Deal Secretary that is dedicated and passionate about Real Estate, is a team player that works well under pressure, and has the ability to work in a fast-paced environment. The Deal Secretary is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, they demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions-oriented. They will manage the data entry of all transactions into Brokerage systems and programs. A successful Deal Secretary will provide exceptional customer service.

**Compensation**:
$40,000 yearly

**Responsibilities**:
Duties include but are not limited to:

- Processing real estate deal transactions, creating trade record sheets & invoices
- Entering deals into the Brokerage systems
- Following up and collecting outstanding documents from agents
- Preparing and sending commission invoices to the appropriate parties
- Corresponding with real estate agents, brokerages, builders, and lawyers
- Uploading documents into the Brokerage's paperless systems
- Handling incoming calls
- Understanding deal paperwork in order to summarize all important terms, conditions, and dates
- Maintaining accurate and compliant files for all transactions
- Other duties as assigned

**Qualifications**:

- Proficient knowledge of Microsoft Office (Word & Excel)
- Strong data entry skills
- Strong math skills
- Accounting/bookkeeping experience
- Customer service oriented, well organized, and thrives in a fast-paced environment.
- Articulate communicator, handling agent and client calls with a professional demeanor
- Strong time management skills - prioritize workload and adhere to established deadlines
- Proactive with the ability to follow through on tasks, and flag potential issues or delays in a timely manner
- Exhibits keen attention to detail
- Excellent at building rapport
- Exceptional problem-solving skills
- Confidence to work independently and know when to ask for help
- Self-starter, tech-savvy, and can learn new tools quickly

**About Company**
Talent. Drive. Innovation. Service. We have what it takes to push real estate forward.

Home to the Tech-Enabled Agent, our business model equips agents with a technological edge and the ability to offer customers whatever they wish. With expertise in real estate, entrepreneurship, technology, and more, our leaders have the tools to clear a path toward success.

**Who you are in business with matters**.

We believe that the company we keep can contribute to our lives in untold ways. To help cement this understanding, we’ve formalized a belief system that guides how we treat each other and how we do business.

At Keller Williams, we celebrate our differences. We believe that each of us has the right to be our authentic selves, live our true life, and pursue the opportunities we have always believed were possible. Our mission is to be the empowering community we all deserve where everyone belongs, and anyone can thrive.