Human Resources and Staffing Assistant

**Reference #**
- 00992

**Posted**
- Tuesday, October 28th, 2025 at 9:38am

**Scope**
- Public Applications Accepted

**Position**
- Human Resources and Staffing Assistant

**Department**
- Human Resources

**Term**
- Permanent, Part-Time

**Pay**
- Hiring Range: $26.89 - $27.70 hourly

**Application Deadline**
- Tuesday, November 11th, 2025 at 12:00am

**VALUES AND COMMITMENT**

At Northumberland Hills Hospital (NHH), our shared purpose is **_People First,_** and our core values of **Integrity**, **Quality**, **Respect**, **Compassion** and **Teamwork** are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.

**EQUITY AND ACCESSIBILITY STATEMENT**

**LOCATION**

**ROLE OVERVIEW**

Reporting to the Manager, Human Resources, the HR and Staffing Assistant is a member of a multidisciplinary team that is responsible for the coordination of staff scheduling for the centralized department portfolio and to provide administrative support to the HR division. These services are performed in accordance with the strategic plan, philosophy, and values of NHH and include analysis and implementation of regional integration strategies among other hospitals, health care agencies and potential partners in the public or private sectors along with following legislation including specific regulations related to the role.
- Responsible for the coordination of staffing levels for the centralized department portfolio according to the master timesheets and under the direction of department manager/director and for calling replacement/relief staff according to unit guidelines.
- Responsible for building monthly schedules for the centralized department portfolio.
- Responsible for carrying out administrative tasks within the department, ensuring employee information is kept up to date, processing employment changes, completing required paperwork and updating systems accordingly
- Reviewing and processing vacation requests in line with leadership approvals.
- Providing administrative support to the HR Division including assisting with the recruitment process, generating reports, letters, minute taking, scheduling meetings, and assisting with other projects as needed.
- Acts as the primary point of contact for staff and management relating to any/all scheduling enquiries, ensuring response in a timely manner, demonstrating working knowledge of Collective Agreements and Employment Standards Act in response.
- Responsible for issuing and maintaining ID and parking badges for all internal and external key stakeholders in line with organizational policy and procedures.
- Meet legislative, corporation and departmental requirements for Occupational Health and Safety, Quality Assurance, Accreditation and Risk Management.
- Follows safe and healthy work practices whilst maintaining a safe and healthy work environment through attendance at education programs, use of established reporting mechanisms for injuries, illnesses and hazards, and adherence to health and safety related policies and procedures.
- Performs all other functions as assigned.

**HOURS OF WORK**

NHH's Staffing Office is open week days from 6am to 4pm and weekends until 2pm. In this position, you’ll work one of four weekends from 6am to 2pm, along with at least two weekday shifts, which can be scheduled either from 6am to 2pm or 8am to 4pm.

**QUALIFICATIONS/REQUIREMENTS**
- Diploma in Human Resource Management, Business Administration, or equivalent post secondary education.
- Minimum one (1) year experience in a scheduling, business administrative or human resources environment.
- Previous experience and working knowledge of scheduling systems, HR information systems and with data entry.
- Strong understanding of recruitment and selection processes.
- Demonstrated commitment to our core values of Quality, Respect, Integrity, Teamwork and Compassion.
- Evidence of effective communication, and conflict resolution skills with the ability to develop positive working relationships with all stakeholders promoting collective problem-solving approaches.
- Demonstrated commitment to leading edge interprofessional practice standards with knowledge and commitment to a shared governance philosophy and practice.
- Demonstrated attention to detail and adherence to policy and protocol are required to ensure that standards are met.
- Excellent interpersonal skills with a strong orientation to team development, mentorship, and staff empowerment.
- Ability to effectively guide, direct and assist staff to continuously improve performance.
- Demonstrated ability to work independently and be self-directed.
- Demonstrates a professional and respectful attitude to patients, public, volunteers and colleagues and fosters good public relations and effective working relationships.
- Abil