Human Resources Administrator

6 days ago

Concord, Canada Tootsie Roll of Canada ULC Full time

**Concord Confections, **the manufacturer of Dubble Bubble gum and other fine candy products, has an immediate opening for a **Human Resources Administrator.** Reporting to the Human Resources Manager, this position is responsible for all HR related administrative functions for our two (2) manufacturing facilities located in Concord Ontario. **Duties and Responsibilities - Essential Functions** - Coordinate and communicate all weekly crewing changes including layoffs, recalls, changes to job assignments and shifts as per the Collective Agreement. Update the changes in the Oracle HR module. - Coordinate with multiple Staffing Agencies the weekly temporary staffing requirements. Track the hours worked for each temporary employee and verify invoicing. - Coordinate and deliver new hire orientation and all other on-boarding tasks (issuing access cards, passwords, lockers and benefit enrollment forms). - Data entry including setting-up new hires in the Oracle HR module, processing and tracking vacation requests, tracking employee training. - Tracking employee attendance by checking the "Attendance Line" and reporting any absences to the relevant Manager. - Coordinate and track all probationary employee performance appraisals. - Payroll - process payroll items including safety shoe reimbursement forms, tool allowance and sick days. Calculate Statutory Holiday payments. - Coordinate and track all internal job postings. - Update personnel files and maintain administrative forms and manuals. - Communicate with employees on various matters. - Coordinates and tracks any leaves of absence. - Assist in the recruitment process including booking interviews and conducting reference checks. - Run regular and ad-hoc reports as required including those for payroll. - Assist in the planning and execution of various Company functions including Summer BBQ, Employee Luncheon and other events. - Act as back-up to the HR Manager and Receptionist. - Lead and / or support initiatives and projects in HR or other departments. - Other duties and projects as assigned. **Knowledge / Skills / Abilities** - Strong administrative skills - Good knowledge with Microsoft Word and Excel - Strong interpersonal skills - Ability to maintain a high level of confidentiality - Strong communication skills, both written and verbal - Ability to work in a fast paced environment - Ability to multi-task - Experience in a similar role **Job Types**: Full-time, Permanent **Benefits**: - Casual dress - Dental care - Disability insurance - Extended health care - Life insurance - RRSP match - Store discount - Vision care Flexible Language Requirement: - French not required Schedule: - 8 hour shift - Day shift - Monday to Friday Supplemental pay types: - Bonus pay **Experience**: - Human resources: 3 years (required) Work Location: One location

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