Project/contract Administratorproject

2 weeks ago

Markham, Canada Pro Watts, Inc. Full time

We are a Consulting Engineering Firm serving utilities, mining and industrial clients in Canada and abroad since 2004. We have an opening for a highly motivated individual to join our team as an Office/Contract Administrator.

In this role you will be responsible for providing comprehensive support to the management of the firm. This position requires the ability to anticipate needs, organize information and be proactive. High levels of professionalism, confidentiality, attention to detail, and efficiency are required.

Responsibilities, but are not limited to:

- Providing support to the management and the engineering team and assisting with meeting, scheduling, preparing proposals, proof reading, editing documents etc.
- Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager or designate.
- Assist in the hiring process, review new hire information, and prepare all applicable items required. Assist with onboarding.
- Tracking, forecasting engineering hours and invoicing, scanning and filing of documents, time and records management.
- Verifies all invoices and obtains the appropriate authorizations for payment.
- Assist in the preparation of regularly scheduled reports. Advanced XLS knowledge expected.
- Maintain all documents related to the contract(s) in a centralized filing system
- Direct communication with client and sub-contractors in resolving queries.
- Working with clients to detail specific project deliverables.
- Tracking project performance and analyzing deliverables against requirements.
- Produce status reports identifying progress status, productivity and logístical details identifying risks, impacts, and issues.
- In support of the Project Manager, report project milestone updates to internal & external stakeholders.
- Develop and implement new processes to increase efficiency and product quality
- All other duties as assigned.

Qualifications:

- Excellent communication skills in writing and verbally, detail oriented, adaptable, and ability to wear many hats
- Self-starter and team oriented
- Excellent people skills with a proven ability to identify and communicate contract deficiencies/violations in a timely and professional manner
- Project management or business diploma or related diploma or degree or Post-Secondary education in a related field or an equivalent combination of education and experience.
- Minimum of 3 years’ experience in a similar position, experience from any of the following or related industries would be an asset (construction, engineering, architecture, project coordination)
- Demonstrated and significant front-line experience in working in an engineering environment.
- Advanced skills with Word, Excel and Powerpoint is a MUST.
- Basic knowledge in Accounting is a must.
- Excellent organizational, interpersonal and communication skills.
- Ability to manage multiple projects.
- Solid analytical skills, self directed, detail oriented, problem solver and ability to multi-task.

**Benefits**:

- Paid time off
- Profit sharing
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Contract/Project Coordination: 1 year (required)

Work Location: One location

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