Finance Assistant/lead

**About HVE Healthcare Assessments**

**HVE Healthcare Assessments** is an industry leading provider of Independent Medical Assessments. HVE is well known for its client-focused culture and its commitment to quality and integrity. We are unwavering in dedication to our customers and providing timely, impartial and defensible assessments and reports.

Founded in 1994, **HVE Healthcare Assessments** is a privately held, Canadian company. We have been providing independent health services to private and public sector organizations since our inception. We remain one of the few independently owned and operated service providers within our industry.

**Job Details**

The Finance Assistant/Lead plays a key role in **HVE’s** overall success by being a key member of our **Finance Team**. You will handle accounts payable and accounts receivable, prepare invoices, and manage or create financial records.

We strive to support every team member as they reach their career goals by providing them with the tools they need to succeed and grow within our organization.

**Essential Job Duties/Tasks**:

- Ensure finance operations align with service delivery model for Independent Medical Examinations (IMEs), particularly regarding accurate costing, billing, and reconciliation of assessments.
- Maintain financial data accuracy within SmartSimple/Quickbooks, including proper tagging and reporting of expenses and revenues associated with each assessment.
- Monitor transactions associated with HCAI (Health Claims for Auto Insurance) submissions and adjudication, flagging discrepancies and working with assessors and other teams to ensure compliance.
- Support executive team with financial dashboards and performance indicators tailored to productivity, assessment profitability, and turnaround time metrics.
- Support the Senior Finance Manager with monthly and year-end close processes, ensuring accuracy, completeness, and alignment with HVE Healthcare’s financial policies and regulatory frameworks.
- Assist in the preparation of monthly financial statements, internal reports, and supporting schedules by compiling, analyzing, and summarizing data from SmartSimple and QuickBooks Online.
- Contribute to the maintenance and reconciliation of the General Ledger, including oversight of inter-company accounts related to HVE Assessments and affiliated entities.
- Assist in preparing documentation for internal and external audits, ensuring audit readiness and proper recordkeeping under HVE's Legal Actions Compliance Policy and CARF standards.
- Manage accurate and timely remittance of statutory obligations including GST/HST, corporate tax instalments, and year-end tax filings, ensuring all submissions are compliant with CRA and provincial regulations.
- Support the review and maintenance of bank accounts and bank statements, reconciling all discrepancies
- Assist with the analysis of revenue, commissions and expenses to ensure they are recorded appropriately on a monthly basis
- Aid with financial and tax audits and assist with supervision of finance staff

**Payroll**
- Processing of payroll, benefits and taxes to employees consistent with Federal and Provincial rules and regulations (e.g., Revenue Canada and Ontario Ministry of Labour - Employment Standards)
- Assist with the processing of new hires, temporary workers, transfers, promotions and terminations in an accurate and timely manner
- Aid the audit of T4’s, T4A’s, payroll balance sheets, YTD earnings, etc.
- Support the assurance that systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts
- Assist with the remittance of all monthly employment taxes (e.g., ETD, and EHT)

**Non-Essential Job Duties/Tasks**:

- Accounts Payable duties
- Accounts Receivable duties
- Invoicing duties
- Administrative duties
- Experience/Education Requirements

**Experience/Education Requirements**:

- A minimum of 3 years of experience using QuickBooks Online, Microsoft Word, and Excel.
- At least 3 years of hands-on experience in accounts receivable and/or accounts payable.
- 3 to 5 years of relevant experience within the Independent Medical Examination (IME) industry.
- 1 to 3 years of experience working with SmartSimple software.
- 1 to 3 years of experience working with the Health Claims for Auto Insurance (HCAI) system.
- Post-secondary diploma in Accounting or a related field.
- Excellent verbal and written communication skills, with the ability to engage professionally with both external clients and internal stakeholders.
- Exceptional attention to detail, including the ability to review multiple documents simultaneously and identify discrepancies.
- Strong organizational skills, with a proven ability to manage multiple tasks and projects concurrently.
- Advanced proficiency in Microsoft Excel.

**Reports to**:Senior Finance Manager

**Salary Range** : $42,500 - $ 55,000 Annually

**Work Location**: Vaughan Offic