Property Assistant
2 weeks ago
**Description**:
This position works with the Property Services Coordinator to ensure efficient support for the external and internal resources related to the Property Department and its related services. Reporting to the Property Manager, while receiving delegated tasks from the Property Services Coordinator, this role provides administrative and scheduling support while maintaining comprehensive records and producing reports.
**Key Responsibilities**:
1) Property & Finance Department Administrative Support
- Checks Order Tracking System (OTS) on regular basis for new property requests and issues, and follow up on existing requests
- Uploads documents to OTS
- Assists with coordination of location visits for quotes, maintenance and installation from outside contractors or vendors
- Prepares financial verification for completed work and expenditures to submit to Property Manager for approval
- Maintains emergency contact lists
- Coordinates meetings regarding property and takes minutes
- Arranges for moving and refuse disposal
- Conducts income verification for individuals
- Distributes location keys
- Provides mail support including courier services
- Maintains inventory of taxi chits and supplies residences
- Assists with general administrative tasks as required
- Support to finance administration, as required
2) Reports and Research
- Researches and obtains quotes for various services
Prepares data reports as required by department, internal stakeholders or government body
**Skills, Knowledge and Expertise**:
1) Qualifications
Formal Education and Experience
- Office Administration Diploma or similar
- Minimum 1-2 years administrative experience
- Previous experience within the field of construction or property management preferred
- Technological skills in Microsoft Office Suite required, some knowledge of basic accounting preferred
- Ability to learn Order Tracking System
Creative Problem Solving, Decision Making and Initiative
- Thinks “outside the box” to identify new solutions.
- Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources._
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Reena is committed to promoting diversity, equity, and inclusion in all aspects of our work. We believe that diverse perspectives are essential for addressing complex social challenges effectively. We actively engage with individuals and communities from different backgrounds and experiences to ensure our programs and initiatives are inclusive and accessible to all. By embracing diversity, we strengthen our mission and create a lasting impact on the lives of those we serve
**About Reena**:
Reena is a non-profit organization that promotes dignity, individuality, independence, personal growth and community inclusion for people with diverse abilities within a framework of Jewish culture and values.
Reena was established in 1973 by parents of children with developmental disabilities as a practical alternative to institutions. In 1977, Reena began receiving funding from the Ontario Ministry of Community and Social Services and since that time has grown to provide support for hundreds of individuals with developmental disabilities and their families. Reena offers a variety of services including: residential support, respite programs, counselling, therapy and advocacy.
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