Property Assistant

1 week ago

Thornhill, Canada Reena Full time

**Description**:
This position works with the Property Services Coordinator to ensure efficient support for the external and internal resources related to the Property Department and its related services. Reporting to the Property Manager, while receiving delegated tasks from the Property Services Coordinator, this role provides administrative and scheduling support while maintaining comprehensive records and producing reports.

**Key Responsibilities**:
1) Property & Finance Department Administrative Support
- Checks Order Tracking System (OTS) on regular basis for new property requests and issues, and follow up on existing requests
- Uploads documents to OTS
- Assists with coordination of location visits for quotes, maintenance and installation from outside contractors or vendors
- Prepares financial verification for completed work and expenditures to submit to Property Manager for approval
- Maintains emergency contact lists
- Coordinates meetings regarding property and takes minutes
- Arranges for moving and refuse disposal
- Conducts income verification for individuals
- Distributes location keys
- Provides mail support including courier services
- Maintains inventory of taxi chits and supplies residences
- Assists with general administrative tasks as required
- Support to finance administration, as required

2) Reports and Research
- Researches and obtains quotes for various services

Prepares data reports as required by department, internal stakeholders or government body

**Skills, Knowledge and Expertise**:
1) Qualifications

Formal Education and Experience
- Office Administration Diploma or similar
- Minimum 1-2 years administrative experience
- Previous experience within the field of construction or property management preferred
- Technological skills in Microsoft Office Suite required, some knowledge of basic accounting preferred
- Ability to learn Order Tracking System

Creative Problem Solving, Decision Making and Initiative
- Thinks “outside the box” to identify new solutions.
- Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources._
- _

Reena is committed to promoting diversity, equity, and inclusion in all aspects of our work. We believe that diverse perspectives are essential for addressing complex social challenges effectively. We actively engage with individuals and communities from different backgrounds and experiences to ensure our programs and initiatives are inclusive and accessible to all. By embracing diversity, we strengthen our mission and create a lasting impact on the lives of those we serve

**About Reena**:
Reena is a non-profit organization that promotes dignity, individuality, independence, personal growth and community inclusion for people with diverse abilities within a framework of Jewish culture and values.

Reena was established in 1973 by parents of children with developmental disabilities as a practical alternative to institutions. In 1977, Reena began receiving funding from the Ontario Ministry of Community and Social Services and since that time has grown to provide support for hundreds of individuals with developmental disabilities and their families. Reena offers a variety of services including: residential support, respite programs, counselling, therapy and advocacy.

  • Property Manager

    4 days ago

    Thornhill, Canada Online Property Management Full time

    The Condominium Property Manager reports to the Director of Operations. They manage, maintain and oversee the daily operation of the large Condominium Corporation ensuring effective and efficient management. The Condominium Property Manager is also responsible for monitoring maintenance and repairs of the building. They must be able to complete their daily...

  • Unit Manager Property

    2 weeks ago

    Thornhill, Canada CAA INSURANCE Full time

    **About Us** Our P&C Insurance Company offers a dynamic professional environment which strives to offer the ultimate customer experience. We share in each other’s successes, drive change and support each other while cultivating a great working environment to deliver on what is best for the customer. **Who we are** As Canada's largest automobile...

  • Live-in Property Superintendent

    2 weeks ago

    Thornhill, Canada Reena Full time

    **Description**: **Job Summary**: The Property Superintendent will primarily be responsiblefor providing property maintenance and custodial services. Acting under the direction of the Facilities Supervisor, following residents’ requests, and taking initiative, the Superintendent provides preventative and ad hoc maintenance. This position may also be...

  • Heavy Equipment/snow Plow Operators Salt Truck Operators

    3 days ago

    Thornhill, Canada MPS Property Services Full time

    COMMERCIAL SNOW REMOVAL - MONTHLY STANDBY + WAGE + BONUSES Do you like operating equipment, working in challenging conditions, and feeling accomplished at the end of a shift? - MPS is the Snow Team for you! MPS Property Services is a recognized leader in the Snow & Ice management industry, voted **‘Best Snow & Ice Companies to Work for 2025’**by SIMA. On...

  • Unit Manager, Property

    6 days ago

    Thornhill, Canada CAA Club Group Full time

    **About Us**: Our P&C Insurance Company offers a dynamic professional environment which strives to offer the ultimate customer experience. We share in each other’s successes, drive change and support each other while cultivating a great working environment to deliver on what is best for the customer. **Who we are**: As Canada's largest automobile...

  • Subrogation Specialist

    2 weeks ago

    Thornhill, Canada CAA INSURANCE Full time

    **About Us** CAA Club Group is seeking to hire a Subrogation Specialist to join our Insurance team. **Who we are** As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our two-million Members requires high performing, forward...

  • Real Estate Assistant

    2 weeks ago

    Thornhill, Canada Simon Ghomeshi Century 21 Full time

    **Job Summary** **Responsibilities**: - Assist real estate agents with administrative tasks such as preparing documents, scheduling appointments, and maintaining files - Communicate with clients, vendors, and other stakeholders to facilitate property transactions - Coordinate property showings and open houses - Conduct market research and compile reports...

  • Administrative Assistant

    4 days ago

    Thornhill, Canada PrimeService Insurance Full time

    **Great opportunity for growth.** PrimeService Insurance is hiring! We are looking for a full time Administrative Assistant to join our team We are an independent and rapidly growing insurance brokerage with urgent demand for talented professionals to join our team! PrimeService is a Property and Casualty insurance brokerage, providing auto/home/commercial...

  • Administrative Assistant with Bookkeeping Experience

    3 days ago

    Thornhill, Canada IEDG18 Corp. Full time

    We are looking for a **part-time office administrative assistant** **with bookkeeping experience** to join our property management team. This role is entirely administrative; we are seeking someone who is highly organized and good with time management to help support our small, but busy, team. Approx 2 days out of the week. One-on-one experience as a...

  • Administrative Assistant

    2 weeks ago

    Thornhill, Canada CYR Funding Inc. #11681 Full time

    **POSITION OVERVIEW** Job Title: Administrative Assistant **Job Type**: Full-Time Hours: 40 Hours Per Week (Monday to Friday 9:00 a.m. to 5:00 p.m.) Location: In-Person Every Day at 300 John Street Suite 328, Thornhill, ON, L3T 5W4 **Salary**: $20 Per Hour **ABOUT THE ORGANIZATION** Established in 1975, CYR Funding Inc. is one of the most experienced...