Administrative Assistant

**Overview**:
Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

**Your opportunity**

As a valuable member of the administrative group in the London office, you will be a welcome addition to our dynamic national administration team. In this role, you will showcase your organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

**Responsibilities**:
**What your day will look like**
- Coordinate mail and courier arrangements, along with other reception-related activities, including digital switchboard operation and client interactions
- Maintain common areas and manage boardroom bookings and meeting arrangements, including preparation and clean-up for a variety of functions
- Order and maintain office supplies
- Support office organization and troubleshoot issues as they arise, including liaising with IT to resolve network or staff tech issues
- Support the local Health & Safety committee with regular office inspections
- Maintain local office vehicle fleet documentation
- Maintain the office filing system, archiving
- Assist with the flow and approval of accounts payable invoices throughout the office and liaise with the Finance department to ensure timely processing
- Complete document production, including photocopying, scanning, binding, and compiling PDF files
- Format a variety of small and large, complex documents using Microsoft programs
- Edit and proofread documents for spelling, grammar and consistency
- Overall quality checks and reviews of documents, ensuring adherence to the company’s Quality Management System
- Assist with other administrative duties as required and contribute as part of the administrative team to fulfill the variety of tasks necessary to run the office effectively

**Learning and Development (3%)**
- Commit to self-development and ongoing learning and professional development

**Qualifications**:
**What you will need to succeed**
- Two (2) years of administration related experience
- A certificate or diploma in an administration related field of study is considered an asset
- Experience in professional services, retail, and other customer-service oriented sectors will be considered

**Experience**:

- Demonstrate strong interpersonal skills, a positive “can-do” attitude, and the ability to provide an enthusiastic, problem-solving presence in the office
- Professional verbal and written communication skills
- Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
- Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
- Advanced skills in the use of Microsoft Word with experience in document formatting
- Familiarity with Microsoft Excel is considered an asset
- Experience using PDF software to edit and compile large and complex documents is considered an asset
- Familiarity with the Google Workspace (e.g. Gmail, Google Calendar, and Google Drive) is considered an asset

**Why choose Dillon**

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our **core values**:

- Reliability: words result in actions that build trust;
- Achievement: do the work to hit the target;
- Continuous development: always learning; always adapting; always growing;
- Creativity: discover new possibilities;
- Courage: do the things that matter, especially when it’s hard;
- Inclusiveness: enabling belonging to draw strength from our differences.

Dillon is a **certified Great Place to Work**. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon, we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work, but a community where everyone can thrive.

In addition, we offer:

- ** Employee share purchase plan**
- Dillon is 100% employee owned and share ownership is open to all employees.
- ** A competitive compensation package**
- Comprehensive health benefits
- Generous retirement savings plan
- Student loan repayment assistance with matching employer contributions
- ** Flexible work ho