Assistant Manager

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**Assistant Manager, Accounting and Finance**

**Permanent Full Time**

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**COMPETITION NUMBER**:C/E 24-01-11

**HOURS OF WORK**:Full Time (35 hours/week)
**START DATE/TERM**:Immediately

**REPORTS TO**:Manager, Accounting and Finance

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This position works closely with the Manager, Accounting & Finance to organize and manage the functions of the Accounting and Finance department, supporting the effective and efficient management of all day-to-day, monthly and yearly aspects of accounting and financial reporting and leadership of the front-line accounting staff.

The individual will support improvements to Macaulay accounting practices and procedures, implementing processes and internal controls, assist with ensuring efficient use of Macaulay’s financial resources, and comply with generally accepted accounting principles (GAAP).

The Assistant Manager, Accounting and Finance is a member of the management team.

**RESPONSIBILITIES**:
Daily/Ongoing:

- Support accounts payable, accounts receivable, and general ledger functions.
- Assist with Accounts Payable cheque signing duties and EFT approvals
- Enforce internal controls to maximize protection of company assets, policies, procedures, and workflows.
- Resolve escalated issues with customers/vendors
- Support improvements to Macaulay accounting practices and procedures, implementing processes and internal controls, assist with ensuring efficient use of Macaulay’s financial resources, and comply with generally accepted accounting principles (GAAP).

Monthly and or Quarterly:

- Assist with multiple (internal and external) stakeholder’s reports.
- Support the preparation of monthly closings, payroll, and departmental reports for consistency, accuracy and timelines, including analyzing and reconciling general ledgers.
- Support the preparation of reports to Supervisors, Managers, Directors and Board of Directors - i.e. monthly and quarterly budget vs. actuals; general ledger details, salary and benefit YTD analysis, proforma forecast to end of the fiscal year, and investments.
- Support Program Supervisors and Managers in forecast preparation as required.
- Assist in the preparation of quarterly general ledger output.
- Report on financial performance (actual costs vs. budgeted) on a project-level as requested.

Annual:

- Assist in the preparation of:

- year-end reconciliation of balance sheet accounts, and journal entries.
- accrual and general ledger entries (e.g. vacation/sick/overtime balances).
- financial statements for purpose of year-end audit.
- annual financial statements and supporting working paper file.
- all records for fixed assets
- all annual tax returns (ex. EHT, HST, property tax rebate, etc.)
- Supports the audit process.

Leadership/Supervision:

- Supports the monitoring of the daily performance of the accounting department staff.
- Supports the Manager with the supervision of staff, as needed, including recruitment, orientation, training, attendance management, performance evaluation, and disciplinary action (if required)
- Foster an environment of teamwork, quality outcomes and continuous quality improvement within and across programs and departments.
- Work with the team on various projects such as system implementations and operational improvement
- Provide back-up coverage during department staff and or Supervisor absences

**QUALIFICATIONS**:

- Bachelor’s degree in finance, business or related field
- Working towards obtaining accounting designation (i.e. CPA, CGA, CMA, CA)
- Minimum three years’ accounting and finance experience (not-for-profit expertise an asset).
- Experience in a leadership or supervisory role
- Experience with Sage 300 (Accpac) or equivalent accounting software
- In-depth knowledge of generally accepted accounting principles, concepts and best practices.
- Experience working in a unionized environment is an asset.
- Excellent written and verbal communication skills
- Strong interpersonal, communication, analytical and problem-solving skills
- Demonstrates a high degree of initiative, problem solving, decision making and critical thinking skills with keen attention to detail and accuracy.
- Ability to compile, analyze, interpret, and present complex financial reports, statements, and/or projections to a variety of stakeholders
- Demonstrates an ability to build and maintain effective work partnerships with colleagues, clients, and stakeholders of diverse backgrounds, abilities and identities.
- Strong organizational capabilities to manage multiple projects with excellent time management skills and the ability to multi task and prioritize effectively.
- Ability to exercise sound judgment, discretion, initiative and a high degree of confidentiality.
- Highly motivated to continually strive for excellent results including on-going improvements to work processes.
- Acceptable Vulnerable Police Record C