Proposal Coordinator

DesignAgency is one of the most distinguished design studios in Canada and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of design excellence and our ability to create special environments through narratives developed with the client. Working for leading companies, developers and hospitality groups, our clients work directly with one or more of our partners, reflecting our belief that great design requires leadership, focus and commitment.

DesignAgency is seeking a Proposal Coordinator, ideally with previous experience in the Interior Design and/or Architecture industry. The Proposal Coordinator will assist with the administration and coordination of new business inquiries (RFQs/RFP’s), collaborating with the Partners and BD team to strategize responses, write original content for proposals, and coordinate contract development for prospective clients across various fields.

The Proposal Coordinator works directly with the Partners, Design Directors and Operations Leaders to perform their duties, and reports to the Business Development Manager. This role is based out of our flagship location in Toronto, Canada, but we would consider exemplary and talented applicants in other locations.

**Roles & Responsibilities**
- Support the BD Manager with effective proposal writing to successfully respond to all RFP’s and business leads, and following up with existing clients/proposals sent
- Manage RFP Calendars to ensure effective coordination across all regions for client RFIs, internal proposal reviews, and submissions
- Compile staff CV and portfolio pages for RFPs when required
- When required, coordinate with the Marketing Manager to curate bespoke case studies for RFPs and prepare bespoke marketing material for BD functions
- Assist with the collection and tracking of company wide BD including tracking new business leads and analytics, pipeline coordination with Finance, maintaining the CRM, and assisting with measuring ROI on lead initiatives
- Coordination of internal team meetings to discuss RFP requirements, deadlines, and scope
- Coordinate the smooth transition from project pitches and RFPs to won projects, by liaising with the BD Manager, clients, and Partners to coordinate meetings and ensure deadlines are met
- Coordination with the Creative Services Manager for branding/ID proposals
- Scope extraction for Design Teams following contract execution
- Revising and ensuring consistency with all RFP templates & interview/pitch decks
- Ensuring DA’s prequalification documents on Client portals are up to date
- Assist the BD Manager by contacting Hoteliers, architecture, and Project management firms to ensure DesignAgency is on approved vendor lists

**Key Skills and Attributes**
- Organized and detail-oriented
- Exemplary writing skills and ability to write original content
- Effective decision-making skills
- Self-motivated and able to juggle priorities to meet deadlines
- Solid understanding of traditional and emerging business development channels
- Ability to think creatively and innovatively
- Professional judgment and discretion
- Familiarity with the latest trends, technologies and methodologies in graphic design, production, etc.
- A hands-on team player with a proven track record of supporting and working with creative teams
- Ability to understand strategy given from Partners and then drive it to successful outcomes

**Qualifications**
- Bachelor’s Degree in Marketing, Business Administration, Communications, or related field
- 2-5 years in proposal writing, business development, marketing; preferably within the Design/Architecture field
- A prior knowledge and passion of the interior design process and development industry (e.g., architectural plans, language, and design) is preferred
- Advanced working knowledge of InDesign is required
- Excellent oral and written communication skills
- Proficiency with MS Office is required
- Previous experience with Ajera or an ERP is preferred