Housing Financial Analyst, Campus Living

Campus Living at UWinnipeg offers a wide variety of student programs, promoting an inclusive community that engages students in exceptional living and learning experiences within a diverse environment that fosters a sense of belonging.

The **Housing Financial Analyst is a full-time continuing** position responsible for supporting all financial functional aspects Campus Living. They maintain the housing financial records that drive business processes, playing a key role in reporting, analyzing, budgeting, and auditing data within the housing management and accounting systems

**Responsibilities**:

- Primary accounting technician and administrator for accounting systems.
- Collaborate with the Campus Living team and other University departments on data integrity in the University databases.
- Create and manage new accounts.
- Conduct daily audits to ensure data integrity and to verify the accuracy of accounting.
- Export data monthly and perform monthly analysis, prepare monthly reports including high-level reporting highlighting performance.
- Prepare reports and extract revenue details for analysis.
- Analyse, audit, and reconcile expense accounts against invoices.
- Analyse the tax difference in received invoices to ensure the university has accounted for the educational tax, as per tax legislation.
- Record detailed financial notes to support audit trails, budget reviews and staff inquiries for entry into the General ledger.
- File invoices after verifying with the General Ledger.
- Follow up on outstanding invoices with staff to ensure goods have been received.
- Create journal entries to correct General Ledger posting errors.
- Review monthly journal entries, providing justification for authorization and submission.
- Review all department expenses posted to the General Ledger, flag incorrect accounts and make correcting entries.
- Export quarterly Actual to Budget data, investigating any significant or unusual variances.
- Analyse actual revenue and expense lines against budget to determine trends.
- Review housing management payments monthly for missing entries.
- Advise and direct on charge group payments that need to be transferred.
- Advise and direct on any outstanding hostel charges.
- Verify the outstanding balance and entries of aged accounts.
- Primary contact for auditing services, responding to information requests.
- Review bad debt accounts to determine which accounts to send to collections, record bad debt recoveries.
- Assist in the preparation of budget development for next fiscal year, participating in budget and forecasting meetings and developing projections.
- Research relevant information with the potential to affect budget projections.
- Preparing a budget and forecasting analysis report for year-to-date expenses.
- Review and adjust the personnel schedule with Director, Campus Living, forecasting changes.
- Enter the next fiscal year budget numbers for each account once determined.
- Prepare data forecast for all Campus Living departments.
- Verify refund requests for any damage deposits and credit balances.
- Crosscheck account receivables to confirm residents have no outstanding balances, confirm damage deposit payment.
- Confirm and validate refund entries.
- Manage Liability insurance and insurance premiums, forecasting for fiscal year.
- Reconcile Tenants Insurance for premiums paid by residents and premium paid to the insurance provider.
- Reconcile accounts receivable report and trial balance for any account variances.
- Annually, export the Accounts Receivable report and break down the residents’ balances into status categories.
- Damage Deposits reconciliation.
- Reconcile internal transfers, monthly allowances and deferred revenue.
- Prepare Payment Vouchers for purchases.
- Calculate and process advance payments for food services contract.
- Resolve bank reconciliation issues.
- Research purchases, prepare purchase requisitions, acquire approval.
- Work with Community Renewal Corporation (UWCRC) to acquire Property tax bills and license renewals, preparing and forwarding for payment.
- Maintains and monitors petty cash.
- Reconcile monthly credit card transactions and travel expenses.
- Verify contract calculations for special projects.
- Review StarRez contract calculations.
- Complete request for proposals for services.
- Monitor and review accounts make recommendations for improvements.
- Calculate net income for additional furnished units including additional purchase expenses and rent revenue.
- Support the monthly financial reconciliation procedures.
- Verify rent and meal plan numbers.
- Participate in compliance requirements for the Freedom of Information and Protection of Privacy Act (FIPPA) ensuring all accounting functions and document retention adhere to established policies, procedures and regulations..
- Participate in financial and university systems training and meetings.
- Investigate, record, reconcile and receive payment chargebacks.
- Contact pers