Program Coordinator

**Job Description**:
BC Financial Services Authority (“BCFSA”) helps to protect British Columbians during the biggest financial decisions in their lives. We regulate B.C. ’s financial services sector, including credit unions, real estate licensees, registered pension plans, insurance and trust companies and mortgage brokers. Through modern, effective and efficient oversight, BCFSA protects consumers by impartially setting and enforcing standards across the entire sector ensuring the prosperity of the province.

We recognize unique styles, perspectives, beliefs, and creativity that support a diverse, respectful, inclusive and collaborative work environment. To achieve this, we stay committed to:
Hiring team members who represent the population we serve
Removing barriers that may prevent equitable employment
Supporting respectful work environments where everyone feels included and able to produce excellent results

BCFSA is proud to be Great Place to Work Certified organization based on direct feedback from our team members.

**WHAT WE OFFER**:
Healthy living and work-life balance
Comprehensive health and wellness benefits plan
Opportunities for personal and professional development
Competitive compensation
A challenging and engaging team environment
Defined benefits pension plan
Flexible work arrangement for eligible positions
A beautiful office location in downtown Vancouver

**SUMMARY**

The position coordinates department operations, including regulatory business and corporate reporting, administrative services, and compliance with policies and procedures.

**ACCOUNTABILITIES**
- Develops, implements and updates the administrative framework ensuring the full scope of administrative services are provided to program staff and provides guidance and problem solving on administrative issues.
- Conducts analysis of data and consolidates information from various business units to develop reports and present findings to senior management.
- Participates in budget development by reviewing previous years’ expenditures, anticipating future program and/or project needs and the impact on the administrative budget, and making recommendations.
- Coordinates financial activities (contract administration, accounts payable, purchasing, reporting) ensuring compliance with financial administration and purchasing policies and procedures.
- Manages the SVP’s calendar by determining priorities and urgent situations, scheduling meetings or time, and making changes and adjustments as required.
- Develops, implements, and maintains administrative systems, procedures and standards, including executive correspondence, templates, records management, and mail processing.
- Proofreads and/or edits various forms of draft correspondence according to the BCFSA’s correspondence standards and returns to the author for corrections and changes.
- Develops and maintains a tracking system to ensure correspondence, reports, etc., are completed within critical timelines.
- Exercises expense authority for administrative budgets and petty cash funds.
- Coordinates and/or oversees the management of all records and documentation and sets up and maintains the records management system including the storage, retrieval and destruction of records.
- Contributes to the team’s development of internal work practices (e.g., policies, procedures and tools).
- Provides orientation and training to internal and/or external stakeholders within area of responsibility.
- Contributes to, participates in, and supports organizational business transformation initiatives.

**JOB REQUIREMENTS**
- Post-secondary school courses in business administration, public administration or financial management and some experience providing administrative and financial support services and responding to IT, financial and program issues or, an equivalent combination of education and experience.
- Experience working in a confidential capacity.
- Experience leading others.
- Knowledge of financial, records management, purchasing and contract administration policies and procedures and, Freedom of Information and Protection of Privacy Act.
- Knowledge of standard office procedures, the BCFSA’s structure, and Department deliverables.
- Ability to establish and maintain effective working relationships and communication with a variety of stakeholders.
- Excellent organizational skills to manage diverse workloads effectively and independently.
- Proficiency in using Microsoft Office suite of products.

**PROVISOS