Program Coordinator

Crew HR is seeking a talented Program Coordinator for our client, Arts Umbrella

Program Coordinator

Employment Type: Full time position (5 days per week, 35 hours per week)

Location: Granville Island

Salary: $40,000 - $45,000 annually + benefits

Arts Umbrella acknowledges that its work in Vancouver is on the unceded, traditional, and ancestral territories of the xʷməθkʷəy̓ əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səl ̓ ilw̓ ətaʔɬ (Tsleil-Waututh) peoples and in Surrey on the unceded, traditional, and ancestral territories of the Kwantlen, Katzie, Semiahmoo, Kwikwetlem, Qayqayt, and Tsawwassen First Nations.

About Arts Umbrella

Arts Umbrella is where young artists ages 2–22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film. As a non-profit organization for arts education, we believe that art is powerful. Powerful enough to change a child’s life in incredible ways. When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression—qualities they carry with them for life. Arts Umbrella has two locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centres, neighbourhood houses, and healthcare facilities across Metro Vancouver. We serve nearly 20,000 young people every year.

In April 2021, Arts Umbrella moved into a new home on Granville Island. This transformational opportunity allows us to further our vision for a better world where all young lives are inspired to pursue a lifelong journey towards self-expression, compassion, and humanity. It is our mission to be a leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Arts Umbrella is an organization full of heart, where self-expression and creativity are valued and nurtured.

The Opportunity

Reporting to the Production Manager, Dance the Program Coordinator provides essential operational support, including the coordination of production activities, schedules, and administrative tasks.

In this role you will

- Support dance department productions, including acting as stage manager for in-house performances, and facilitating and communicating production set and props, programme information, and lighting and costume elements.
- Support department operations through communication, handbook management, and coordination of reference letters, fundraisers, and subscription series.
- Provide administrative and student support, including volunteer hour tracking, studio bookings, recital assistant scheduling and oversight, student assessments, and assistance with faculty/musician substitutions.
- Coordinate program logistics such as weekly schedules, including health program and bus schedules, internal theatre bookings, repertoire tracking, photoshoots, and guest/artist communications.
- Assist with financial and operational tasks including visa reconciliation, invoice and receipt processing, department purchases, and ticket/box office management.

Here is what you bring

- Completion of a post-secondary degree/diploma.
- Post-secondary education in Theatre, Dance, or Performing Arts, or equivalent practical experience
- 1-2 years of relatable experience.
- Strong written and oral communication skills.
- Ability to prioritize, think ahead, and work effectively under pressure to meet deadlines in a fast-paced environment.
- A keen eye for detail to ensure accuracy in paperwork, logistics, and production-related tasks
- Proven experience with MS Office products (Word, Excel, Outlook), Adobe Creative Suite (Photoshop, InDesign, Premiere Pro) and Google Suite (Google Docs, Sheets, Forms).
- Experience with softwares QLAb, Master Tour, and Tickit an asset.
- Proven ability to work in a team.
- An understanding of the discipline of dance, including dance production processes, scheduling, and event coordination, would be considered an asset.

Diversity & Inclusion

Arts Umbrella is dedicated to promoting diversity and inclusion. Our commitment is reflected in our programming, the audience we engage with, the students we serve as well as the staff we employ. Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected. We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.

Note to Applicants

We kindly ask that applicants do not call or visit our office in person to enquire about the status of their application. Due to the volume of applications we receive, only shortlisted candidates will be contacted immediately. Thank you for your understanding and cooperation.