Construction Division Administrator

6 days ago

London, Canada Classic Fire + Life Safety Full time

**Company description**

IT STARTED WITH A COMMON MISSION - TO PROTECT PEOPLE

This mission is the reason why two organizations joined forces in 2021 to create Classic Fire & Life Safety - comprising the strength of all partners, united in one, clear mission.

In June 2021, Classic Fire Protection and FCFP began a journey to come together to create a new, stronger partnership with the intention of continuing to grow with and through new partners if and when the decision to do so would be beneficial to stakeholders - partners, employees and, most critically, customers.

Supported by our values and leadership team, forged by our shared history, we’ve become the contractor of choice for high quality, professionally installed, inspected and serviced fire and life safety systems and equipment - solutions that play an essential role to ensure the safety of both our clients’ facilities and the people inside.

**Summary**

The Construction Division Administrator will be responsible for a variety of tasks within our Construction Division from information tracking, creating purchase orders to coordination of schedules and equipment. The Construction Division Administrator is a team player and a vital member of CFLS’s Construction Team.
- Assist in the Project Management administration tasks including updating and recording meeting minutes for Large Contract meetings, updating project management software to reflect current project status, and tracking and collecting required close out documents
- Open all new Construction Job Numbers and distribute
- Monitoring and ensuring project documents are up to date and filed in the correct project folder
- Collecting, printing, and laminating of hydraulic placards as needed and coordinating distribution to different branches
- Participate and collect required eCompliance reports and send out to General Contractors as requested
- Collect, maintain, and complete close out binders for all large contract jobs
- Track and manage required engineering site surveys
- Main reception coverage on as needed basis
- Be trained as a back up for other administrative tasks including processing time sheets, fire alarm project tasks (permits, invoicing, job setup, engineering close outs)
- Assist in Large Fire Alarm project tasks and administration
- Other administrative tasks assigned by the Director of Construction Operations as needed

**Qualifications**
- Must be able to multitask and prioritize
- Very strong organizational skills for people and information
- Efficiency in Word, Excel, Outlook
- Strong interpersonal skills with staff and customers
- Keen understanding of customer care
- Enjoys working in a team environment

**Why Choose Classic Fire + Life Safety?**

**We focus on delivering world class service by**:

- Providing a safe environment for our clients’ businesses to grow
- Investing in state-of-the-art field technology and inspection tools
- Distributing industry leading fire protection and security systems

**_ Classic Fire + Life Safety Inc. (Former FCFP & Classic Fire Protection) is an equal opportunity employer. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation (including, but not limited to, an accessible interview site, alternate format of job posting) during the recruitment and selection process, please let our Recruitment team know._

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