Administration / Accounts Receivable Clerk

16 hours ago

Ottawa, Canada Synercapital Asset Management Full time

_**Role**_
- Oversee rent collection in all remote sites and perform rent collection for all Ottawa properties
- Tracks all key property management related contracts and maintenance related activities
- Input all new tenants and perform different task relating to leasing
- Update tenant files in the accounting system and server and ensure data structure is followed
- Perform a variety of administrative tasks
- Generate Invoicing
- **Responsibilities**_

**Daily Operation & Accounting**
- Performs reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail, maintaining office equipment.. etc.
- Answers all tenant calls in a timely manner regarding general inquires and maintenance
- Provides administrative support to Property Manager and Maintenance staff.
- Collects rent from walk-in tenants in the office
- Perform rent collection and deposit for Ottawa Properties
- Provide Controller/Property Administrator with bi-weekly updated rent roll, other accounts receivable reporting, and disbursement reports.
- Creates notice for non-payment of rent (N4) and files in tenant folder for all of Ottawa properties and oversee all the notices from remote site manager prior to submission.
- Creates and coordinates the delivery of rent increase notice ( N1 ) as per PM direction and files in tenant folder
- Compile all files for rental arrears and submit to collection. Follow up with collection files on monthly basis.
- Generates invoices according to submitted work orders and super timesheet.

**Leasing & Marketing**
- Update accounting system upon approval of upcoming notices to vacate from all sites. Verify notices and ensure procedures are followed.
- Process notices to vacate in Ottawa based on the procedure and update availability list. Records vacancies and updates the new market rent according to Property Manager/ Leasing Manager
- Updates and maintains parking plans and availability and takes action to fill all parking spots in Ottawa.
- Assists with the composition of print advertisements. ( newspaper, newsletter, flyers)
- Inputs new tenant information and closes previous tenant information in Management Software according to the leasing document provided.

Dutie(s):

- Reconciling the accounts receivable ledger
- Responding to customer questions and resolving issues
- Clerical functions such as billing, estimates, monthly statements, etc.
- Posting payments to the general ledger and conducting daily cash reconciliation
- Analyzing customer payment plan, payment history, and credit line
- Making collection calls on outstanding accounts
- Submitting delinquent accounts to attorney or outside agency for collection

Work remotely
- No

**Job Types**: Full-time, Permanent

Pay: $17.00-$19.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounts Receivables: 1 year (preferred)

Work Location: In person

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