Property Management Operations Co-ordinator

2 weeks ago

Edmonton, Canada Alta-Pro Realty Ltd Full time

or equivalent experience

**Work Setting**:

- Property management companies
- Real estate
- Property and real estate law

**Tasks**:

- Negotiate or approve rental or lease of properties on behalf of property owner
- Ensure terms of lease agreements are met
- Hire and supervise support staff performing operational, clerical or maintenance duties
- Prepare and administer contracts for property services, such as maintenance
- Co-ordinate implementation of repairs, maintenance and renovation
- Monitor progress and cost of work for property owners
- Compile and maintain records on operating expenses and income
- Prepare expense and income reports
- Ensure response to trouble calls from clients or tenants
- Train and supervise staff
- Schedule and confirm appointments
- Prepare financial statements and reports
- Maintain filing system
- Determine and establish office procedures and routines
- Use real estate software packages
- Prepare real estate rentals, sales and listings data
- Record and prepare minutes of court sessions, meetings or conferences
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

**Supervision**:

- 5-10 people

**Computer and Technology Knowledge**:

- MS Word
- Electronic mail
- MS Excel
- MS Access
- MS Office
- MS Outlook
- MS PowerPoint
- Yardi system
- MS Windows
- Microsoft Publisher

**Area of Work Experience**:

- Civil litigation

**Area of Specialization**:

- Commercial properties
- Apartments
- Public housing
- Condominiums
- Reports and records
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams

**Security and Safety**:

- Basic security clearance
- Criminal record check

**Transportation/Travel Information**:

- Valid driver's licence
- Own transportation
- Own vehicle
- Public transportation is available

**Work Conditions and Physical Capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload

**Personal Suitability**:

- Client focus
- Dependability
- Effective interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Accurate
- Reliability

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