Project Coordinator

**Job Id**:56919

**Job Category**:Communications & Marketing

**Division & Section**:City Clerk's, Toronto Elections

**Work Location**:89 Northline Rd, East York, ON M4B 3G1 - (Hybrid work arrangement available during some phases of this contract term)
**Job Type & Duration**:Full-time, 1 Temporary (16 month) vacancy (September 2025 - December 2026)

**Salary**:$87,800 to $116,745 Wage Grade 6.0

**Shift Information**: 35 hours per week, evening and weekend work may be required

**Affiliation**: Non
- Union

**Number of Positions Open**:1

**Posting Period**: 18- Jun
- 2025 to 3 Jul
- 2025

**Major Responsibilities**:
Reporting to the Project Manager of Toronto Elections, the Project Coordinator of Communications provides research, development and implementation support to deliver digital and traditional marketing and communications for all municipal election-related programs and projects.
- Supports the development and implementation of strategic marketing and communication plans targeting public and internal audiences to educate residents on how to participate in an election and communicate legislated messages.
- Provides support in the following areas: communications planning and implementation including traditional, digital and social media planning; digital content development; media relations and issues management; writing and editing; advertising and promotion; branding; event support and project progress reports.
- Develops communications and marketing materials for internal and external audiences that effectively engage diverse audiences in ways that are accessible and inclusive.
- Supports and interacts with key communication stakeholders, both internal and external, City divisions, City agencies and corporations, corporate partners and other public sector organizations.
- Executes detailed communications strategies and projects to a wide range of target audiences, including internal staff, councillors, general public, specific interest/advocacy groups.
- Establish engaging and innovative communication vehicles and techniques to reach diverse audiences and position the City as a leader in election communications.
- Maintains a thorough awareness of the vision, mission and strategic direction of the City Clerk's Office (CCO) and its services, the City Clerk's duties and responsibilities under the Municipal Elections Act, 1996 (MEA) and the unique qualities and responsibilities of working in a political environment with elected officials and stakeholders.
- Supports the evaluation of all aspects of service delivery, performance measures and reporting to senior management with recommendations for service improvements.
- Monitors assigned budgets ensuring expenditures are controlled and maintained, including procurement oversight, project control systems, cost evaluation methodologies, and performance evaluation criteria in accordance with approved corporate limitations, policies and guidelines.
- Responds to issues as they arise within projects and under close scrutiny by the media, the public and members of Council.
- Exercises sound judgement, integrity and fairness in dealing with sensitive and controversial matters.
- Works evenings, statutory holidays and weekends as required.

**Key Qualifications**:
1. Post-secondary education in a related discipline (communications, marketing, public relations, journalism) or a combination of education, experience and transferrable skills.

2. Considerable experience working collaboratively in a diverse team environment, and implementing multiple large projects from inception to completion, employing excellent organization and project coordination skills, and the ability to work independently with mínimal supervision.

3. Demonstrated experience with all social media platforms, tracking and analyzing engagement, developing content schedules, and AODA-compliant content creation for web and social media.

4. Considerable experience supporting and executing complex marketing plans and developing various communications materials including advertising and promotional campaigns and videos.
5. Demonstrated experience supporting communications strategies that effectively engage diverse internal and external audiences in ways that are accessible and inclusive.

6. Proficiency in Microsoft Office/365 (including Word, Excel, PowerPoint, Outlook and OneDrive). Experience with Adobe Creative Cloud (including Photoshop, InDesign and illustrator) is considered an asset.

7. Experience working calmly and effectively in a high-volume, high-stress environment with frequent and competing deadlines.

8. Superior communication skills with excellent writing and editing skills for all communications channels and audiences including external and internal audiences.

9. Well-developed interpersonal skills, and ability to deal effectively with media, political staff, diverse community groups, internal stakeholders and senior leadership.

10. Working knowledge of the Accessibility fo