Office/accounting Clerk

**Job description**

**Position**:Office/Accounting Clerk
**Team**:Support Team
**Reports To: ** Business Manager
**Hours: ** Monday to Friday, 8:30 AM - 4:30 PM with a 1 hour unpaid lunch break
**Location: **Saskatoon

**Join Our High-Performing, Collaborative Team **

Are you someone who loves creating order and being the friendly face that makes everyone feel welcome? Do you want to be part of a collaborative team, one that truly operates as a team, a team that is creative in approach and thought, pursues excellence at every turn and challenges each other to be their best professionally and personally? If your answer is yes to both questions and if you like making lists and checking them off, are incredibly organized, thrive in fast-paced environments and are always working to be your best, we want to hear from you

We are looking for a talented and motivated individual to work with our both our Administrative and Accounting Teams. This is an opportunity to work with a boutique law firm, a high performing team that takes care of their own, with paid benefits, RRSP matching, fitness credits, modern technology, a beautiful office on Spadina with a front-row view of the Saskatchewan River and so much more.

As our Office/Accounting Clerk, you’ll play a critical role in creating a warm and professional first impression for our clients, support our office operations, and play an integral role in collecting, analyzing, recording and reporting financial information at Felesky Flynn LLP. This is an exciting opportunity to join a team that values what you bring and supports your growth every step of the way.

**Key Responsibilities**

**Front Desk & Client Experience**
- Warmly welcome and assist clients and visitors, offering beverages and ensuring they are comfortably seated in the appropriate boardroom
- Answer and direct incoming calls in a friendly and professional manner
- Set up and manage video conferencing and boardroom bookings for meetings
- Ensure the front office, boardrooms, café, and servery are tidy and well-stocked daily
- Coordinate incoming/outgoing mail and packages, including FedEx, Purolator, and local couriers
- Order catering and supplies for meetings and office events
- Support building maintenance by coordinating service visits and resolving issues
- Set up and take down seasonal office décor

**Administrative Support**
- Maintain and update the Minute Book database and client contact records
- Post disbursements and assist with various accounting projects/processes
- Manage office communications and shared mailboxes
- Provide event planning support for team functions such as lunch & learns, summer events, and holiday celebrations
- Assist with holiday mailings and other special projects

**General Accounting**
- Daily deposits: General cheques, credit card payments, and E-transfer payment.
- Post and file miscellaneous disbursements.
- Account reconciliations (example: General Bank, Trust accounts, Credit Card accounts)
- Track and ensure safe keeping of firm credit card and petty cash.
- Process regular and miscellaneous cheque requests.

**Billing**
- Responsibility over completion of assigned lawyer billing. This includes sending billing items (WIP lists, draft bills, final invoices) to lawyers and assistants to finalize and send invoices to clients on a timely basis.
- Communicating with lawyers and assistants in a professional and timely manner to get billing related tasks completed.
- Communicating time entry cut-off dates and billing deadlines with members of the staff.
- Ensure accurate and timely posting of disbursements.
- Completing any billing related tasks including moving WIP and write-offs.

**Payables**
- Collecting and sorting incoming payables received from vendors and credit card receipts.
- Organizing and entering payables into QBO.
- Responsibility for record retention related to vendor invoices, employee expenses, payments and credit card receipts in NetDocs and QBO.
- Review and posting of transactions related to vendor payments, credit notes, office credit cards and employee expense claims.
- Processing payments to vendors on a timely basis with the ability to process one-off payments in a timely manner when necessary.
- Communicating with vendors and employees effectively to gain information needed to complete processing.

**Credit Card Reconciliations**
- Collecting and organizing credit card receipts for record retention in NetDocs and QBO.
- Posting transactions relating to office credit cards in QBO and ensuring that transactions are up to date.
- Completing the month end credit card reconciliation process.

**Accounts Receivable**
- Processing client payments received in a variety of ways on a timely basis (cheques, EFT’s, e-transfers, wires, credit card payments).
- Ensuring that payments are posted in both Clio and QBO accurately and client files show correct AR balances.
- Responsibility over record retention of deposits in NetDocs.
- Oversight over cl