Administrative Assistant
6 days ago
This is a replacement for maternity leave.
Clients buy the software and then pay a maintenance fee of 15% every year.
To increase our sales and visibility, we attend tradeshows around the work and organize online or in-person trainings.
Your role:
- Create and send software maintenance quotations to clients before anniversary dates
- Create and send invoices.
- Update in our records (in the CRM) when the quote is accepted and paid and update the license maintenance expiry date accordingly.
- Organize tradeshows:
- Contact tradeshow organizers to book a booth
- Share the booth design with organizers
- Book TV and furniture for the booth
- Suggest hotel and flight to our team member attending the event
- print marketing content such as banner and brochure.
- Organize training:
- create webpage and Eventbrite page in collaboration with the webmaster.
- Book room
- Communicate with attendees
- Assist directors.
The skills we are looking for:
- Good organization skills
- Excellent spoken and written English
- Good knowledge of Microsoft Office
- Excellent interpersonal skills, team spirit, sense of confidentiality, and professional rigor
- Optional: Experience with CRM usage
- Optional: Experience with webmeeting tools such as Teams, GoToMeeting, Zoom, etc.
- Option: Experience in Marketing
You will be trained by the person currently in place before she goes on maternity leave.
**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Pay: $30.00-$35.00 per hour
Expected hours: 20 per week
**Benefits**:
- Dental care
- Extended health care
**Experience**:
- Microsoft Office: 2 years (required)
**Language**:
- English (required)
Work Location: Hybrid remote in Montréal, QC H2K 1C3
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