Special Projects Coordinator

**Malahat Nation**: 110 Thunder Road | Mill Bay, BC| V8H 1B8
Tel: (250) 743-3231 | Fax (250) 743-3251
**Special Projects Coordinator**:
**REPORTS TO**
Executive Director Infrastructure & Capital Projects

**START**
February 2025

**COMPENSATION**
$41.79-$47.00 hourly (NEE: 24-27)

**STATUS**
1 - Fulltime Term _35-hours per week_

**PURPOSE**:
Reporting to the Executive Director Infrastructure and Capital Projects, the Special Projects Coordinator will provide project management support for multiple project and program deliverables. _This position is a full time, term position, backfilling for an employee on leave, based in the office, with mínimal local travel as required._

**RESPONSIBILITIES**:

- Support the Executive Director Infrastructure and Capital Projects, and in collaboration with other Malahat Nation departments, in the coordination of Projects within Malahat Nation’s reserve lands and territory.
- Develop Terms of Reference and Request for Proposal and other procurement processes for various projects.
- Provide contract administration/project management support including budget invoicing, budget reporting, activity tracking and scheduling, deadline and progress management, communications management, and all other necessary tasks.
- Conduct quality control activities, inspection programs and periodic updating of project progress records.
- Develop briefing notes identifying key facts, issues, and recommendations in response to external agency requests.
- Draft reports/letters of response to Crown governments, agencies and proponents as required.
- Arrange and participate in external meetings and communications with government or development representatives.
- Maintain appropriate file management system in accordance with Malahat Nations internal systems and processes and any applicable authorities (funding agencies).
- Assist in and verify services performed by contracted service companies as directed.
- Assist with the completion of various reports and correspondence related to project and program delivery.
- Liaise with consultants, utilities, government agencies, and other third parties as necessary.
- Prepare proposals for various grant and funding opportunities as required.
- Other duties as required.

**EDUCATION AND EXPERIENCE**:

- Technical Diploma in engineering, or a related field, or an equivalent combination of education and experience
- 5-7 years experience working on infrastructure and capital projects
- Applied Science Technologist (AScT) registration and/or Project Management Professional (PMP) is an asset
- Experience working in a First Nations community and a willingness to learn about Malahat culture, customs, and traditions is an asset
- Criminal Record Check (CRC) required
- Valid BC Driver’s License and reliable vehicle required
- Effective December 3, 2021, full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Strong organizational skills
- Time management with the ability to multitask different tasks simultaneously
- Excellent written, oral, and interpersonal communication skills
- Knowledge of Malahat Nation programs and processes
- Must be self-motivated with good communication skills and the ability to work independently with mínimal supervision
- Knowledge of Malahat Nation internal departments and programs an asset
- Knowledge of Microsoft Office Suites programs
- Excellent time management skills with the ability to prioritize tasks, meet deadlines, and manage multiple deadlines simultaneously.
- Effective verbal, written and oral communication, and interpersonal skills with the ability to collaborate with diverse stakeholders and communicate complex technical concepts to non-technical audiences
- Work is performed primarily indoors in an office environment. Off-site travel and extended hours are occasionally required for meetings, field inspections, and attending conference and training events

**Interested applicants are invited to submit a current resume, a detailed cover letter and three**_references. Please reference the ‘Job Title’ in the ‘Subject Line’._**

Human Resources Department, Malahat Nation
DEADLINE: Recruitment Open Until Position Filled.
- Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry._
- We thank all applicants in advance but only those selected will be contacted._

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : Experience an asset