Executive Assistant to Board Chair

**_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you. _**

**Working Arrangement**

Hybrid

This position is responsible for providing administrative support, with a high degree of confidentiality, discretion, and judgment to the Chair of the Manulife Financial Corporation Board. This position assists the Board Chair in coordinating high-priority deliverables, handling contending priorities and ensuring effective time management.

**Key Accountabilities**:

- Sophisticated calendar management, with multiple internal and external collaborators.
- Interact with board members and all levels of management using tact and subtlety in all dealings.
- Proactively prepare for upcoming meetings by planning and capturing required information and materials (e.g., presentations and reports).
- Proactively handle agendas by proactively handling topics, objectives and timely material distribution.
- Coordinate domestic and international travel schedules. Prepare detailed travel itinerary and look to save costs by adhering to corporate guidelines, policy, and processes.
- Prepare and submit expenses through collating receipts, entering expense reports on Concur and reviewing Amex bills;
- Maintain filing of various internal and external reports, correspondence files, and binders

**What we are looking for**
- 8-10+ years’ experience in an Executive Administrative or Project Coordinator role
- P ost-secondary diploma or degree in a business-related field
- Excellent interpersonal, professional and diplomacy skills with a high comfort level in dealing with board members, senior management and individuals at all levels in the organization
- Excellent ability to communicate ideas orally and in writing.
- Excellent organizational, time management and priority setting skills
- Solid understanding of Windows, MS Office products (Word, Excel, PowerPoint)
- Proficiency with all types of corporate administrative systems (Workday, Concur, Service Now)
- Proven track record to prioritize, show initiative, and anticipate needs in a proactive manner
- Ability to make decisions and exercise sound judgement.
- Demonstrate tact and professionalism and maintains confidentiality
- Strong dedication to quality

**What motivates you?**
- You obsess about customers, listen, engage and act for their benefit.
- You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
- You thrive in teams and enjoy getting things done together.
- You take ownership and build solutions, focusing on what matters.
- You do what is right, work with integrity and speak up.
- You share your humanity, helping us build a diverse and inclusive work environment for everyone

**What can we offer you?**
- A competitive salary and benefits packages.
- A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
- A focus on growing your career path with us.
- Flexible work policies and strong work-life balance.
- Professional development opportunities.

**Our commitment to you**
- Values-first culture: We lead with our Values every day and bring them to life together.
- Boundless opportunity: We create opportunities to learn and grow at every stage of your career.
- Continuous innovation: We invite you to help redefine the future of financial services.
- Delivering the promise of Diversity, Equity and Inclusion: We foster an inclusive workplace where everyone thrives.
- Championing Corporate Citizenship: We build a business that benefits all partners and has a positive social and environmental impact.

**About John Hancock and Manulife**

**Manulife is an Equal Opportunity Employer**

**Salary & Benefits**

The annual base salary for this role in the primary location of Toronto, Ontario is expected to be between $51,525.00 CAD - $85,875.00 CAD.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short