Accounting Clerk

5 days ago

Waterloo, Canada University of Waterloo Full time

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

**Job Requisition ID**:
2025-00407

**Time Type**:
Full time

**Employee Group**:
Staff

**Job Category**:
Accounting

**Employment Type**:
Temporary

**Department**:
Waterloo Undergraduate Student Association - Financial Systems

**Hiring Range**:
$50,006.31 - $62,507.89

**Posting Information**:
Term: 1 Year

Internal posting deadline is September 18, 2025 at 11:59pm.

**Primary Purpose**

**Key Accountabilities**

**Accounts Payable Management**
- Responsible full cycle of accounts payable including monthly credit card statements
- Manage and execute payment runs, including EFTs, wires, and cheques
- Secure proper authorization for supplier invoices by matching purchase orders and receiving reports.
- Process cheque requisitions and ensure appropriate approvals and account coding.
- Execute weekly supplier cheque runs and reconcile supplier statements.
- Liaise with suppliers (on and off campus) and educate staff and student volunteers on AP procedures.
- Provides support to overall AP depending on the volume of transactions to be processed and time of term or year
- Maintain accurate vendor records and proper filing of transaction documents.

**Cash Management and Square Terminal Management**
- Prepare timely cash deposits and floats for the General Office and other areas.
- Record cash receipts for ticketed events, social memberships, and other revenue.
- Coordinate Square terminal deployment and management to support student organization activities.

**Customer Service**
- Provide support to the students who come to the department for help
- Perform other related duties as assigned by the supervisor
- Work with WUSA staff to ensure that WUSA policies and procedures surrounding expenses and revenues are effectively communicated and followed

**Required Qualifications**

**Education**
- Post secondary education in a related field or equivalent education and/or experience
- Medium level accounting coursework required

**Experience**
- 2 years experience in accounts payable (AP) in a high volume environment
- Experience in a not-for-profit environment strongly preferred

**Knowledge/Skills/Abilities**
- Previous experience in any ERP environment
- Excellent organizational skills with a high degree of accuracy and attention to detail.
- Strong communication skills for interaction with staff, students, and external vendors.
- Ability to manage multiple responsibilities and meet deadlines.

**Equity Statement**

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

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