HR Receptionist and Assistant

**HR Receptionist and Assistant**

REF#802

**Title**:HR Receptionist and Assistant

**Department**: Human Resources

**Reports to**:Human Resources Director

**Designation**: Full-Time

**Vacancies**:One (1)

**JOB SUMMARY**:
The Human Resources (HR) Receptionist and Assistant serves as the first point of contact in Human Resources with visitors and employees. This role requires proficiency in clerical work that includes maintaining accurate filing of personnel files, correspondence, submitting invoices and receipts, drafting department notices, and maintaining established processes in the department. This role requires a high level of confidentiality, professionalism and excellent interpersonal skills. This position provides administrative support to the HR Department.

**DUTIES AND RESPONSIBILITIES**:

- _Administrative Support_ - provide administrative support to ensure smooth operations of the department. Assist the HR Assistant with preparing documents such as employment contracts, offer letters, and internal memos. Receive, screen, sort, and promptly distribute incoming correspondence, and all forms of communication accurately and in a timely manner. Distribute HR information, policies, procedures and memorandums to the appropriate individuals and departments as requested. Maintain the cleanliness of common areas in the office. Monitor and maintain the office inventory.
- _Records and Information Management_ - maintain strict confidentiality and safeguard confidential information, securing paperwork in cabinets. Create and maintain a database of all HR files and ensure accurate and comprehensive personnel records. Sort all documents alphabetically and according to content, dates, and significance.
- _Communication and Employee Service_ - greet visitors and notify appropriate individuals. Respond to internal and external Human Resources related inquiries from clients, department managers, business partners, and other parties. Maintain a positive and professional image of the organization when interacting with employees, clients, visitors, and other external stakeholders.
- Cover for the Main Reception when requested.
- Other duties as requested or required.

**QUALIFICATIONS AND SKILLS**:

- Desired Education, Knowledge and Experience:

- High School Diploma or GED.
- Office Administration Certificate is an asset.
- Knowledge of Tsuut’ina Nation culture, identity, traditions, language, ceremonies, traditional protocols and institutions is an asset.
- Personal Attributes:

- Strong attention to detail, organizational and time management skills.
- Strong communication and interpersonal skills.
- Analytical, problem-solving, and decision-making skills.
- Ability to work under pressure and multitask.
- Demonstrated cultural and political sensitivity.
- Ability to uphold high standards of ethics, integrity, confidentiality, and professionalism.
- Reliable, punctual, and consistently presents a professional demeanor.
- Able to work independently with mínimal supervision, as well as collaboratively within a team.
- Proficient in Microsoft 365 (Word, Outlook, Excel) and other relevant software.
- General Employment Requirements:

- Valid Alberta Driver’s License with reliable and insured transportation.
- Criminal Record Check.
- Oath of Confidentiality.
- **NOTE**:_
- **Please note that this organization adheres to Sections 1 - 9 of the Aboriginal Employee Preference Policy for selection and displacement.**_

**Competition Opens: June 11, 2025**

Tsuut’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuut’ina, Alberta T3T 0E1

ATTN: Recruitment Officer

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.

Expected hours: 35 per week

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Licence/Certification:

- Office Administration Certificate (required)
- Driving Licence (required)

Willingness to travel:

- 25% (required)

Work Location: In person

Application deadline: 2025-06-24