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Administrative Assistant
2 weeks ago
**Reference #**
- 00940
**Posted**
- Monday, July 21st, 2025 at 12:00am
**Scope**
- Public Applications Accepted
**Position**
- Administrative Assistant
**Department**
- Administration
**Term**
- Temporary, Full-Time
**Pay**
- Hiring Range: $61,621 - $63,470 annually
**Application Deadline**
- Sunday, August 3rd, 2025 at 12:00am
**VALUES AND COMMITMENT**
At Northumberland Hills Hospital (NHH), our shared purpose is **_People First,_** and our core values of **Integrity**, **Quality**, **Respect**, **Compassion** and **Teamwork** are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.
**EQUITY AND ACCESSIBILITY STATEMENT**
**LOCATION AND ABOUT NHH**
**ROLE OVERVIEW**
Reporting to the Executive Assistant to President and CEO and Board of Directors, the Administrative Assistant is a member of a multidisciplinary team that is responsible for providing timely and accurate executive level administrative support across various committees and projects aligned to supporting organizational priorities and goals. These services are performed in accordance with the strategic plan, philosophy, and values of NHH.
**QUALIFICATIONS/REQUIREMENTS**
- Completion of a relevant post-secondary program in Medical Office Administration and/or equivalent.
- A minimum of three (3) years recent working experience in a similar environment, providing administrative support at a senior or executive level.
- Current knowledge of and advanced experience in Microsoft 365 including Word, Excel, PowerPoint, MS teams and SharePoint, Microsoft Exchange, Visio, and document management systems is required
- Evidence of effective communication, and conflict resolution skills with the ability to develop positive working relationships with all stakeholders promoting collective problem-solving approaches.
- Demonstrated commitment to leading edge interprofessional practice standards with knowledge and commitment to a shared governance philosophy and practice.
- Excellent interpersonal skills with a strong orientation to team development, mentorship, and staff empowerment.
- Demonstrated ability to work independently and be self-directed.
- Demonstrates a professional and respectful attitude to patients, public, volunteers and colleagues and fosters good public relations and effective working relationships.
- Ability to respond to many simultaneous/competing demands from patients, families, staff, physicians, and other programs and departments.
- Demonstrated compliance with all Occupational Health and Safety Legislation and Infection Prevention and Control practices.
- Demonstrated commitment to our core values of Quality, Respect, Integrity, Teamwork and Compassion.
- Flexible approach to work, resilience, and ability to exemplify the values of NHH.
**PHYSICAL EFFORT AND WORKING CONDITIONS**
- Prolonged work in a busy environment.
- Intense visual and mental concentration.
- Maintaining work accuracy despite constant interruptions and conflicting demands.
- Responding quickly and appropriately to staffing issues and technical emergencies.
**EMPLOYMENT REQUIREMENTS**
Successful applicants are required provide a satisfactory vulnerable sector criminal reference check, that was complete less than one year from the date of hire. This requirement must be met within the first sixty (60) days of employment.
Additionally, to the above, successful applicants are also required to complete the Health Care Worker Health review process which includes providing an up-to-date immunization record to ensure compliance with the Ontario Hospital Association Communicable Diseases Surveillance Protocols within the first thirty (30) days of employment. Northumberland Hills Hospital operates a mandatory COVID-19 vaccination policy for all staff.
Northumberland Hills Hospital may choose to conduct parts/all the hiring process virtually. Furthermore, we are a scent-free environment. When attending the hospital kindly refrain from wearing strongly scented fragrances.
We thank all those that express interest in this exciting position; kindly note that due to high volumes of interests, only those selected for an interview will be contacted.
