Clerk Ii, Shipping

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Facilities Planning and Logistics

**# of Open Positions**:
1

**Faculty/Service - Department**:
Campus Maintenance and Operations

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
octobre 31, 2024

**Applications must be received **BEFORE**:
novembre 11, 2024

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 05

**Salary Range**:
$49 500,00 - $62 522,00

About the service: Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

**Position purpose**:
Handles all shipping and receiving, in compliance with health and safety rules and regulations. Organizes, sorts and delivers goods to facilities, laboratories and offices. Maintains and updates crucial inventory management systems.

**In this role, you will**:

- Receive all deliveries of supplies, materials, equipment and other parcels, taking appropriate measures to handle products according to health and safety guidelines, legislation and University procedures.
- Inspect and verify incoming goods against purchase orders and/or other documents to ensure proper product delivery.
- Update all type of inventory based on requirements such as WHMIS and Canadian Standards Association (CSA) norms, to confirm the integrity of database information.
- Manage shipping services and recommend appropriate carriers. In collaboration with the health and safety officer, ensure legal commercial invoices are prepared and proper packaging is used as per Transportation of Dangerous Goods Regulations.
- Co-ordinate and deliver material and equipment directly to sites and ensure proper storage in compliance with internal procedures and provincial and federal legislation.
- Co-ordinate customs clearance activities in a timely manner for all incoming shipments from abroad. Provide guidance to clients, ensuring applicable documentation is completed properly, to avoid customs clearance delays or surcharges to the University.
- Receive, sort and distribute all internal and external mail and file all financial documentation required for auditing purposes.

**What you will bring**:

- Knowledge of administration normally acquired through postsecondary education or an equivalent combination of education and work experience
- Two years’ demonstrated experience in a similar role
- Knowledge of federal and provincial environmental health and safety legislation (WHMIS, Transportation of Dangerous Goods, Radiation Safety) (an asset)
- Ability to lift loads weighing up to 50 pounds
- Ability to work in a team
- Ability to work under pressure and adapt to priorities
- Strong organizational skills
- Experience in customer service
- Strong attention to detail
- Experience using Word, Excel, Outlook and other software, as well as the internet
- Good interpersonal and communication skills
- Bilingualism — English/French (spoken and written)

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**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with othe