Project Administrator
3 days ago
**Project Administrator**
**Position Location**: Headquartered in London, ON with the option of a hybrid work offering.
Voices is the world’s #1 voice over and audio services marketplace.
We’ve helped tens of thousands of marketers, producers, instructors, and creative directors at the world’s biggest and most beloved brands find the right talent for their creative projects.
Headquartered in London, Canada, Voices matches clients with voice over, music, audio production, and translation professionals in over 160 countries.
In your role as Project Administrator your main goal is to support our Client Project Managers by coordinating project activities related to any and all projects. You will report to the Manager, Managed Services and will be an integral part of the unbelievably awesome Managed Services team.
**Responsibilities**
- Effectively communicate with our Client Project Managers, Sales Team and Clients- Assists Client Project Manager with the successful full cycle of assigned projects; from initiation to completion- Creating and posting jobs to the Voices website, sending audition short lists to clients for review and creating quotes to provide accurate information to customers.- Ensures all project documentation is accurate and uploaded into internal project management software- Establish solid rapport and maintain contact with clients- Ensure required talent forms are completed and all other required documents are obtained from client- Acts as a liaison between the customer and Client Project Manager to ensure project success- Address questions/concerns throughout the project- Perform tasks required by the Client Project Manager in support of project needs- Be aware of all aspects of the scopes of work so proper assistance to the Client Project Manager can be provided- Responsible to track project changes and produces updated schedules- Review project information and compile schedules in a timely manner- Tracks the progress of all new and ongoing projects and maintains up-to-date notes- Organize, compile and submit support documentation on completion of project
- Submit any required information to the client as directed by the Client Project Manager
**Skills Required**:
- Manage sensitive information appropriately and maintain confidentiality- Strong aptitude to work within deadlines- Extremely comfortable with calling and speaking with customers over the phone as well as clear written communication.- Knowledge of planning and scheduling techniques.- Dependable, reliable, ambitious and driven.- Experience with “Google Apps for Work” and Salesforce considered an asset.- Experience with Asana considered an asset- Experience with assisting Project Managers an asset
- Personable, approachable and friendly, but with a professional edge.
**Educational Requirements**
- College diploma in Communications, Business Administration or equivalent.- On-the-job training at a similar customer service position.
- Absolutely stellar customer service skills.
**Equal Employment Opportunities**
Voices values diversity. We're proud to be an equal opportunity employer and consider qualified applicants without regard to race, colour, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.
**Accommodation**
Voices is committed to providing accommodation for applicants with disabilities; please let us know if you require accommodation during the recruitment process.
**Application Process
-
Project Manager
3 days ago
London, Canada Colliers Project Leaders Full timeOverview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...
-
Assistant Project Manager
3 days ago
London, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...
-
Project Administrator
2 days ago
London, Canada Dillon Consulting Full timeResponsibilities What your day will look likeProject Administration Project Initiation and Planning:Support execution of agreements.Initiate projects in Dillon’s financial management system.Facilitate project plan completion and distribution to team.Support health and safety plan preparation and communication.Project Execution:Assist with the development...
-
Project Administrator
4 weeks ago
London, Canada Dillon Consulting Full timeOverview Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and...
-
Project Administrator
3 weeks ago
London, Canada Dillon Consulting Limited Full timeAre you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile...
-
Project Administrator
3 weeks ago
London, Canada Dillon Consulting Limited Full timeAre you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile...
-
Project Administrator
1 week ago
London, Canada Voices Full time**Position Location**: Hybrid, in office Tuesday & Wednesday at 100 Dundas Street, London, ON Voices is the world’s #1 voice over and audio services marketplace. We’ve helped tens of thousands of marketers, producers, instructors, and creative directors at the world’s biggest and most beloved brands find the right talent for their creative...
-
Project Administrator
2 weeks ago
London, Canada Dufferin Construction - A CRH Company Full timeJob ID: 478415 Work Type: Full Time Permanent **It is a great time to join the CRH Canada team! CRH Canada is going through an exciting business transformation which demands first-class Talent Management support to drive results.** **We are building a world - class team. Make your mark!** **You will be a successful addition to our team if you look at...
-
Administrator, Project
3 days ago
London, Canada Aecon Group Full time**Date**:Oct 16, 2025 **Location**:London, ON, CA **Operating Sector**:Energy **Position Title**:Administrator, Project **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects...
-
Project Administrator
4 weeks ago
London, Canada Amico Affiliates Inc. Full timeThis position is hybrid between St. Thomas, Ontario (on-site) and Cambridge, Ontario (in-office) Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that...
