Office Administrator

1 week ago

Southport, Canada Canada Catering at Southport Aerospace Centre Full time

**Office Administrator - Quality Assurance**

**Southport Aerospace Centre - Southport, MB**

**Canada Catering**

**Job Duties**
- Liaison with military and external users concerning feeding plans, both when ordered originally and throughout course.
- Maintain communication board to inform staff of meal types and numbers of all personnel on base.
- Tracks number and type of meal for all personnel on base
- Liaise with client representatives for inspections
- Producing invoices for both internal and external catering functions and processing payment when necessary
- Provide advance numbers for ordering purposes to department supervisors
- Provide vacation coverage in the absence of the Food Service Manager and / or Dining Room Supervisor
- Perform kitchen related tasks as required

**Quality Assurance**
- Menu Plans and Recipe Accuracy
- Food Production, Usage and Wastage Control
- Food Quality, Flavour, Presentation
- Serving Temperatures and Times
- Fridge, Freezer & Dishwasher Temperatures
- Dining Room, Dish Room, Kitchen Cleanliness
- Equipment Maintenance Emergencies
- Staff Evaluations and Training Progress

**Foodservices Reporting**
- Standard Recipes.
- Production Sheets including Usage & Wastage Control.
- Meal Checklist on Quality, Flavour & Presentation. Diner Questionnaires regarding food quality and services provided. Monthly Supplier audits recorded as to product content, quality and quantity of goods received.
- Hot & Cold Food Temperature Logs.
- Daily Fridge, Freezer & Dishwasher Temperature Logs.
- Posted Cleaning Schedule & Checklist.
- Reports of Equipment Breakdown & Repair Dates. Equipment Maintenance Repair schedules.
- Staff Evaluations and Documented Training Dates and Progress

**Daily and Weekly Payroll Administration**
- Maintain the accuracy of the payroll web-based program e.g. employment or wage history as approved by Senior Management
- Enters payroll information into timesheets daily and forwards sheets to Food Service Manager. Forwards sheets to head office on a bi-weekly or as requested basis.
- Document and review probationary employee status
- Record and track all employees’ leave (e.g. sick, vacation, bereavement) to ensure appropriate payments or entitlements are administered within each pay period
- Make necessary adjustments to payroll to reflect vacation percentage increases as per Company policies

**Qualifications**
- A minimum of 3 years food service and office administration skills
- Strong customer service and interpersonal skills
- Solid written and verbal communication skills
- Proven organizational and time management skills
- General physical wellness, and ability to stand, lift, move, etc.
- Successful Police Check
- Current Food Safety Certification
- Bilingual status warrants $0.50 more per hour

**Salary**: $20.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

**Experience**:

- Food Service & Office Administration: 3 years (preferred)
- Strong Customer Service: 2 years (preferred)

Licence/Certification:

- Food Safety Certification (preferred)

Work Location: One location

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